Job Overview
We are seeking a proactive, dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will serve as the primary support for executive leadership(Primarily the CEO/President), ensuring smooth daily operations and effective communication across departments. Your energetic approach and attention to detail will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the overall success of our organization.
Responsibilities
- Manage and maintain the C.E.O, and other company-wide calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Organize and manage the executive task dashboard, ensuring nothing slips through the cracks and all stakeholders are kept up-to-date.
- Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone etiquette.
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy.
- Perform data entry tasks accurately using Microsoft Office tools and Google Workspace applications, maintaining organized digital and physical filing systems.
- Assist with bookkeeping activities, including invoicing, time-entry, expense tracking, and basic financial record keeping.
- Coordinate front desk activities such as greeting visitors, managing office supplies, and overseeing general office operations.
- Support document signing processes through DocuSign and facilitate communication between team members via email and other digital platforms.
Skills
- Proven experience with office administration, clerical tasks, or executive support roles.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent typing speed and data entry skills for efficient document processing.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and Office experience.
- Knowledge of basic bookkeeping practices for basic financial management.
- Exceptional customer service skills to interact positively with clients, vendors, and internal teams.
- Attention to detail for proofreading documents and maintaining accurate records.
- Familiarity with multi-line phone systems, filing procedures, and front desk responsibilities.
Bring your administrative expertise to a vibrant team where your contributions make a real difference every day.
Pay: $20.00-$25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Location:
- Vancouver, BC (preferred)
Work Location: In person
