REAL ESTATE ADMINISTRATOR & OPERATIONS COORDINATOR
Hughes Real Estate Team – Royal LePageOrangeville, Ontario
Full-time | Primarily in-office
ABOUT US
The Hughes Real Estate Team is a small, established team serving Orangeville, Caledon and surrounding communities. We’re known for honest advice, creative marketing, strong communication and providing an excellent client experience.
We’re looking for an organized, proactive administrator who can become a key part of our day-to-day operation. This is more than a task-based assistant position—we need someone who takes ownership, notices what needs attention and keeps things moving without constant direction.
KEY RESPONSIBILITIES
- Coordinate listings from preparation through launch, sale and closing Prepare paperwork, MLS listings, FINTRAC documents and trade records Coordinate photography, video, floor plans, signs, lockboxes and marketing materials Track conditions, deposits, deadlines, appointments and closing dates Communicate with clients, agents, lawyers, suppliers and Royal LePage administration Maintain our CRM, calendars, checklists and internal systems Assist with social media, email marketing and listing promotion Help improve and document our standard operating procedures Anticipate upcoming needs and help keep the team organized
ABOUT YOU
You are:
- Proactive, dependable and punctual Highly organized with excellent attention to detail Comfortable taking ownership and working independently Calm and resourceful when priorities change Friendly, professional and confident communicating with clients Tech-comfortable and willing to learn new systems Someone who brings ideas and solutions—not just questions
QUALIFICATIONS
Previous real estate administration or transaction coordination experience is strongly preferred. Familiarity with MLS/REALM, WebForms, FINTRAC, Follow Up Boss, Mailchimp, Canva or social media platforms would be an asset.
SCHEDULE AND COMPENSATION
This is a primarily in-office position in Orangeville. Regular hours are M-F, with occasional flexibility for time-sensitive real estate matters.
Compensation: $50,00, plus bonuses, based on experience and qualifications.
HOW TO APPLY
Please submit your résumé with a short note answering:
- What real estate administration experience do you have?
- Tell us about a time you handled something important without being asked.
- What does taking ownership of a position mean to you?
We appreciate all applications; however, only those selected for an interview will be contacted.
Pay: $50,000.00 per year
Benefits:
Work Location: In person
