Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, manage daily office operations, and provide comprehensive administrative support to ensure smooth business functions. Your energetic approach and organizational skills will help foster an efficient, welcoming environment that supports our company’s growth and success. Bilingual abilities are highly valued to assist diverse client and team communications.
Duties
- Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression.
- Operate multi-line phone systems, answer inquiries, direct calls efficiently, and practice excellent phone etiquette.
- Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.
- Perform data entry, maintain accurate filing systems, and handle document proofreading to ensure clarity and precision in all communications.
- Support office management tasks such as supply inventory, ordering office materials, and overseeing general administrative functions.
- Assist with bookkeeping activities using QuickBooks or similar software to track expenses and invoices.
- Provide customer support by addressing inquiries promptly and professionally via phone or email.
- Handle clerical duties including filing, photocopying, scanning documents, and maintaining organized records.
- Support personal assistant responsibilities such as calendar management for executives or team members as needed.
Qualifications
- Proven experience in an office environment with strong clerical skills and administrative responsibilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks or other bookkeeping software is preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Strong typing skills coupled with attention to detail for proofreading and data entry tasks.
- Exceptional customer service skills with a professional phone manner and good phone etiquette.
- Bilingual abilities are a plus to facilitate communication across diverse audiences.
- Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous.
- Knowledge of multi-line phone systems, office management practices, and general office procedures is essential.
- Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value energetic professionals who thrive on helping others and creating an organized workspace that drives success forward.
Job Types: Full-time, Permanent
Pay: $36,151.91-$65,302.66 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Ability to commute/relocate:
- Toronto, ON M5A 2X1: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (required)
Experience:
- Construction: 1 year (required)
- Office management: 1 year (required)
Work Location: In person
