Are you who we’re looking for? Do you possess a strong service ethic with the political acumen and judgment to provide administrative support within the dynamic environment of the Office of the Elected Officials? We are looking for a high level of initiative and commitment to support Strathcona County Council with effective office administration. Your eagerness to tackle a broad scope of sensitive and complex assignments will advance Council’s vision to foster effective working relationships among elected officials, county leaders, community representatives, stakeholders and residents.
Screen inquiries, take and distribute meeting minutes, coordinate Council packages and food provisions, coordinate Councillors’ business by facilitating public relations, professional development, business and community events and participation in trade shows; order promotional items, coordinate special programs, projects or events, conduct research, offer information technology support, and other related assignments
Determine course of action to respond to resident inquiries for up to 5,500 inquiries annually, communicate with departments to confirm inquiries are addressed, enter into County Connect, assist other departments and RCMP/Enforcement Services to address resident concerns, and report on outcomes to Councillors
Prepare reports, correspondence and communication materials as required, draft and respond to emails, prepare eNewsletters; track spending and post online, provide budget updates, consolidate credit cards, submit expense claims and post spending online
Ensure corporate records are electronically maintained, enter documentation into eSCRIBE to form part of the public record, consistent with legislative requirements
Plan, coordinate and administer special events such as parades, silent auctions, coordinate Council Orientation training and office accommodation
As required, assist with scheduling Councillor calendar appointments and coordinating meeting packages
Skills and Abilities
Excellent interpersonal skills, with a strong service ethic and ability to work with diverse individuals
Ability to handle confidential information with political acumen and discretion
Strong decision-making, organizational and time management skills with a high level of initiative and commitment to completing assignments in a timely manner
Excellent verbal and written communication skills, with specific attention to detail
Ability to work collaboratively and with minimal supervision in a dynamic work environment
Broad knowledge of Strathcona County organization, services, and issues
Proficient with Microsoft Office (Word, Excel, PowerPoint), Adobe and social media
Post-secondary training or certificate in Office or Business Administration with 5 years of progressively responsible and related experience, including administrative support at a senior management level or to an elected official is required
Experience in event planning is an asset
Previous municipal or other level of government experience and in working with elected officials is an asset
Conditions of Employment
Satisfactory criminal record check
Willingness to work irregular hours to accommodate schedules and events outside business hours
Equivalencies of education and experience may be considered. In addition to providing a dynamic working environment, we offer a competitive salary and benefits package.
Shortlisted candidates will be required to provide proof of educational and professional credentials as noted in the resume.
This competition may be used to fill future vacancies for similar positions within the next 6 months.
Competition #123-2020-EXT-EXE closes August 3, 2020
Thank you for your interest in Strathcona County. We only contact candidates selected for interviews.
A cover letter must be submitted along with a resume describing the interest in this position.