Job Overview
West Meryx Construction Ltd. is looking for a reliable, organized, and trustworthy Bilingual Administrator / Bookkeeping Coordinator to support our construction company as we grow in Calgary and surrounding areas.
This position requires strong communication in both English and French, because our team and company communication may involve both languages.
The main focus of this role is company administration, document organization, basic bookkeeping support, supplier and customer follow-ups, and helping keep the business organized. This is not a hard-sales position. The person hired may help organize leads and opportunities when needed, but final pricing, contracts, payments, and major business decisions remain with ownership.
This is a hybrid position. Some work may be completed remotely, but regular in-person meetings will be required for training, document organization, company coordination, and review of active files.
Responsibilities
- Organize company documents, emails, forms, supplier files, customer files, quote folders, and project records.
- Assist with basic bookkeeping support, including organizing receipts, invoices, expenses, supplier statements, payment records, and financial documents.
- Help prepare documents and records for ownership, the bookkeeper, or accountant review.
- Assist with supplier account follow-ups, insurance documents, licence documents, and general company administration.
- Help manage emails, follow-ups, appointments, reminders, and company communication.
- Keep an organized list of contacts, suppliers, customers, leads, and follow-up dates.
- Assist with quote request organization and prepare information for the owner to review.
- Communicate professionally in English and French when needed.
- Support the owner with day-to-day coordination while keeping information organized and confidential.
- Help with light business development support when needed, such as organizing potential contacts or follow-up lists.
Qualifications
- Fluent or strong working ability in both English and French.
- Strong organization and follow-up skills.
- Professional communication by phone and email.
- Basic bookkeeping, invoicing, receipt organization, QuickBooks, or accounting administration experience is an asset.
- Basic computer skills, including email, spreadsheets, documents, and online research.
- Ability to work independently and keep clear records.
- Construction, renovation, supplier, property management, or office administration experience is an asset.
- Must be trustworthy, respectful, confidential, and able to handle company information professionally.
- Must be located in or near Calgary, Alberta.
Important Notes
- This role starts part-time, approximately 15 to 20 hours per week, with the possibility to grow over time.
- Expected start date is flexible and planned for approximately 3 to 4 weeks from now, depending on company setup and onboarding schedule.
- This role includes administration and basic bookkeeping support, but the person hired will not have bank signing authority, final accounting authority, CRA access, payment approval authority, contract approval authority, or final pricing authority.
- Some in-person meetings will be required, especially during training and company setup.
Compensation
- CA$25 to CA$35 per hour, depending on experience.
- Flexible schedule.
- Casual dress.
- Hybrid work structure with required in-person coordination when needed.
Application Question
Please include a short answer to this question when applying:
What experience do you have with administration, bookkeeping support, invoices, receipts, or organizing company documents?
Please also confirm your level of English and French communication.
Pay: $25.00-$35.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: Hybrid remote in Calgary, AB
