About Us
Swaby Trucking Ltd. is a family-owned and operated trucking and repair business committed to providing reliable transportation and fleet maintenance services. We are seeking a motivated and organized Administrative Assistant to join our team and help support our day-to-day operations.
Position Summary
The Administrative Assistant will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
Responsibilities
- Answer and direct phone calls, emails, and customer inquiries.
- Prepare, process, and maintain invoices, purchase orders, and other business documents.
- Organize and maintain filing systems, both electronic and paper-based.
- Assist with accounts receivable and accounts payable activities.
- Schedule appointments, meetings, and service bookings.
- Maintain employee and customer records.
- Assist with data entry and preparation of reports and spreadsheets.
- Support management with various administrative tasks and special projects.
- Coordinate office supplies and maintain inventory levels.
- Ensure professional communication with customers, suppliers, and staff.
Qualifications
- Previous administrative or office experience preferred.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience with accounting software is considered an asset.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- High attention to detail and accuracy.
- Professional and positive attitude.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Swaby Trucking Ltd. is an equal opportunity employer and welcomes applications from all qualified candidates.
Pay: $20.00-$24.00 per hour
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
