Real Estate Operations Administrator
Are you looking for a great place to work? A place where you can use your enthusiasm and passion for property management in an uncharted[MD1] way?
Are you looking for a career – not JUST a job ?
Then think about us for this outstanding opportunity!
Why Apply
· Long term stability of organization
· Strong total compensation plan – including Benefits and RRSP match
· A work schedule that promotes a healthy work/life balance
· Importance of culture at our organization
· Highly engaged workforce
· Opportunity for long term career
· No two days are ever the same !
US
At Avison Young, we’re global commercial real estate advisors who share a commitment to making great places for people.
It’s the reason we were founded, and it’s why we do what we do. When we get together with our clients and partners, we put people and places at the centre of every decision and bring fresh thinking to create real estate opportunities. There are nearly 4,500 of us around the world, constantly bringing new ideas to the table and thinking differently about the challenges that face our communities and our industry.
Our fresh thinking has helped us win and hold onto the Canada’s Best Managed Companies Platinum Club designation for 15 years in a row.
We are conveniently located on[MD2] Waterfront (right across from the BlueCross Goldeyes [MD3] Field) !
Check us out https://www.avisonyoung.ca/web/winnipeg
YOU
You are a dynamic administrative professional who is very detailed oriented and who thrives on customer service (both internal and external).
If you are looking to break out of the status quo by joining a company where you will have the authority and freedom to put your stamp on the organization …….. this may be the place for you.
We are looking for a full time AA with excellent English communication skills – someone that will make our company even better !
DUTIES AND RESPONSIBILITIES
Job Dutie fall into 3 categories:
· Office Management
· Conveyance
· Bookkeeping
A partial list of responsibilities would include:
- Oversee daily office operations to ensure efficiency and productivity.
- Develop, implement, and maintain office policies and procedures
- Ensure office equipment is properly maintained and serviced.
- Provide administrative support to executives
- Prepare reports, correspondence, and other business documents.
- Monitor office expenditures and assist with budget preparation.
- Process invoices and expense reports.
- Open and maintain transaction files for all real estate sales and purchases.
- Maintain accurate records of all transaction activities and documentation.
- Track important contractual dates, conditions, and closing deadlines.
- Ensure all required forms and documents are completed and properly executed.
- Review transaction files for completeness, accuracy, and compliance.
- Record and maintain accurate financial transactions in the accounting system.
- Maintain the general ledger and supporting financial records.
- Ensure all financial documents are properly filed and securely maintained.
- Prepare journal entries and adjust accounts as required.
- Process supplier invoices accurately and on time.
- Verify invoices for accuracy and obtain required approvals.
SKILLS / QUALIFICATIONS NEEDED
1. Excellent Communications Skills – Clear, concise writing and verbal skills in English; with ability to actively listen to client inquiries and internal requests
2. Computer Skills - Strong experience in MS Office and Adobe
3. Experienced - a minimum of 3 years of strong administrative assistant experienced
4. Analytical Skills – Ability to review basic financial data, spot inconsistencies, and troubleshoot problems
5. Education - minimum HS graduate - post secondary training preferred
6. Ability to listen – the ability to listen well and take in feedback from the employee perspective without judgment or discrimination
7. Ability to work independently and within a team environment
Type of Person Who Will Succeed in this Role:
· Very personable - responsible
· Confident – with an outgoing personality
· Directive personality – solves problems
· Sense of urgency – with a high tolerance for ambiguity
· Detail oriented – with a high degree of accuracy
· Motivated – a team player
Next Steps
If you think this position may have potential for you, then send us your resume and cover letter.
In your cover letter (embedded within the resume), please (briefly) outline the following items (in separate numbered paragraphs):
- Relevant qualifications and work experience
- Why you are a good match for this role
If you do not include a cover letter - your resume will likely not be considered
We would like to thank all applicants in advance for their interest in us. We encourage applications from all qualified individuals and believe strongly in diversity.
By applying to this position, you are confirming you possess either a Canadian citizenship or permanent resident status.
Pay: $40,000.00-$50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Application question(s):
- Are you legally eligible to work in Canada?
- Do you live in Winnipeg
Education:
- Secondary School (preferred)
Experience:
- Administrative: 3 years (preferred)
Work Location: In person
