Job Summary
We are seeking a highly organized and professional Office Administrator/Receptionist to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining efficient office workflows. The ideal candidate will possess strong administrative skills, proficiency in various software tools, and excellent communication abilities to support our office functions effectively.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and courtesy
- Answer multi-line phone systems promptly and handle incoming calls with proper phone etiquette
- Schedule appointments, manage calendars, and coordinate meetings for staff and clients
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
- Maintain organized filing systems both electronically and physically, including document proofreading and record keeping
- Assist with bookkeeping, invoicing, and basic financial record management
- Support administrative tasks such as copying, scanning, faxing, and mailing documents
- Provide customer support by addressing inquiries via phone or email and directing them appropriately
- Manage office supplies inventory and place orders to ensure smooth operations
- Collaborate with team members to improve office procedures and enhance overall efficiency
Experience
- Prior office experience is preferred, especially in administrative or clerical roles within medical or dental offices
- Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills are highly desirable
- Experience with front desk operations, multi-line phone systems, filing systems, and customer service is essential
- Knowledge of medical or dental office procedures such as appointment scheduling and insurance processing is a plus
- Strong organizational skills, attention to detail, typing proficiency, proofreading ability, and excellent communication skills are required for success in this role
Pay: $17.85-$30.64 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
