Job ID: 3917
Job Category: Finance, Accounting & Purchasing
Division & Section: Pension, Payroll & Employee Benefits, Systems & Reporting Section
Work Location: METRO HALL, 55 John Street, Toronto, Ontario
Job Type & Duration: Full-time, Permanent
Salary: $82,409.60 - $96,805.80
Shift Information: Monday to Friday, 35 Hours per Week
Number of Positions Open: 1
Posting Period: 05-Oct-2020 - 19-Oct-2020
Ensures collective agreements, legislated and business processes’ requirements are met.
Reconciles payroll records with the Accounting Division to ensure accuracy.
Makes recommendations to the manager related to process changes, configuration changes or enhancements.
Ensures that system payroll runs in order for payments to be delivered to City of Toronto employees on time.
Oversees pay run financial postings. Analyses, corrects, rejects and documents results and solutions.
Reconciles postings and various financial balancing related to payroll runs. Monitoring all system jobs to ensure successful completion. Analyses and reviews any output anomalies and provides solutions.
Processes all Union group across the board increases. Analyses all rates to ensure accuracy in accordance with various collective agreements. Performs changes in SAP using CHARM transport and in Success Factors.
Processes non-union COLA increases and applies changes to both SAP and Success Factors systems.
Implements Collective Agreement changes, including large retroactivity processing of across-the-board increases. Analyse financial impact for prior years and provide divisions with detail costs report such as pensionable earnings and gross taxable earnings. Provides detail report to generate T1198 for impacted employees. Prints T4 and T4A for employees.
Researches and identifies system and upgrade enhancements relating to the Reporting and Reconciliation section. Prepares business specifications for reports or configuration requirements.
Anticipates, analyzes and identifies organizational and program delivery impacts of emerging issues and activities; recommends and coordinates solutions to improve performance, service delivery and customer service.
Prepares semi-annual SAP support stacks changes and testing applicable to Application Systems section. Provides system analysis and documents changes and solutions to payroll run processes.
Analyses and processes steps to identify cause of system and/or payment failure. Resolves errors, documents incidents and finds solutions.
Coordinates year-end activity scheduling to ensure all requirements are on target to meet the T4/T4A deadline. Oversees adjustment updating, approves amendments, prepares reports and responds to inquiries.
Coordinates year end system changes and cross-year financial reporting. Works with divisions, PPEB operations and production support to implement year end tasks such as interface schedules, SAP updates, background table updates and legislative changes.
Coordinates systems implementation and upgrades for PPEB systems and applications and provides applicable access for new onboarding to remove access during off-boarding or cross-boarding.
Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
Provides support for internal and external audits. Collects, analyses and provides reports and data for audit purposes.
Provides payroll data analysis and support during Collective Bargaining.
Reviews labour distribution reports to ensure accuracy. Identifies discrepancies such as employee cost center problems and incorrect charges going through the cost centers. Prepares journal entries and monitors the capital budget cash flow and reports to the Director. Responds to inquiries from employees and departments and resolves any discrepancies.
Prepares statistical reports, documents and correspondence pertaining to the Systems Applications Products (SAP), i.e. “Privacy Impact Assessment” document for the Freedom of Information Office.
Prepares sensitive and confidential corporate reports on behalf of the Division. Retrieves and analyses mass data and consolidates into useful and meaningful reports.
Prepares annual Public Sector Salary Disclosure report. Coordinates with agencies, boards and committees to gather required list and documents. Analyses data for statistical and trend related information and prepares fact sheet. Submits report to Province of Ontario and City Clerk’s Office. Prepares briefing notes and responds to inquiries from the province and employees.
Researches and develops feasibility studies and cost/benefit cost analyses.
Liaises with the Accounting Division, Budget Services Division, Pensions, Payroll, and Employee Benefits staff and managers, city employees, and external agencies.
Maintains pay scale tables for all union and non-union groups and ensures data integrity across all systems. Analyses discrepancies and works closely with People & Equity to resolve issues.
Participates in special projects such as system upgrades, system quarterly enhancements, and Legal Change Patch (LCP’s).
Provides sustainment support to corporate projects such as SuccessFactors.
Supervises staff during project work.
Provides end-user application support including updates of tables, and liaises with support staff and consultants regarding application problems/changes.
Responds to enquiries from employees and departmental payroll/personnel clerks regarding payroll/system procedures and policies pertaining to production of payroll.
Extensive payroll, benefits or pension processing experience in a unionized environment.
Considerable experience with financial/payroll systems, such as SAP and SuccessFactors, specifically around the creation and execution of complex reports, uploads, file transfers and reconciliation procedures.
Experience in providing work direction, training, guidance and support to staff with the ability to work closely with a high performance team
Extensive experience in data management
YOU MUST ALSO HAVE:
Advanced competence and highly developed skills with Microsoft Excel and Microsoft Word; some of which must be at the intermediate to advanced level.
Ability to develop and implement administrative work procedures and systems.
Excellent communication skills, both orally and in writing, and ability to communicate effectively at all organizational levels
Superior analytical, conflict resolution and problem solving skills.
Strong organizational skills and the ability to effectively manage workload with strict time constraints.
Ability to make recommendations to effect improved management and operation of processes
Ability to work cooperatively as part of a team and to work independently with minimal supervision.
Ability to exercise independent judgment and discretion in dealing with confidential operational matters and management staff.
Ability to perform complex detailed payroll/WSIB related computations and calculations
Advanced knowledge of financial and internal controls. Knowledge of legislation, city policies, business processes and city contracts related to Pension, Payroll and Employee Benefits.
Ability to work shifts, evenings and weekends and to work additional hours from time to time.
Applicants are required to demonstrate in their resume/cover letter that their qualifications match those specified in the job posting.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.