Excellent organizational skills with the ability to prioritize tasks effectively in a busy work environment.
Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant specializing in HSE (Health, Safety, and Environment) and Operations to join our dynamic team. In this pivotal role, you will support daily administrative functions,. Your energetic approach will help foster a safe, organized, and efficient work environment, enabling our team to excel in their responsibilities. This position offers an exciting opportunity to develop and utilize your administrative skills while contributing to the overall success of our organization.
Responsibilities
- Assist the HR/HSE/Operations departments in maintenance of the Health, Safety and Environmental Program.
- Providing HR/HSE/Ops administrative support to division for field and shop operations, general data entry admin and document control for HSE and Operations Departments.
- Assist HR/HSE/Operations department with crew/personnel scheduling.
- Retrieve data from Sitedocs platform for the purposes of weekly compilation of project specific/ rig specific KPI leading and lagging indicators and generate weekly report.
- Assist to maintain training certifications and competency records specific to company employees.
- Assist HSE manage to maintain written policies, safe work procedures, and offer recommendations for review and assist updating them on regular basis.
- Assist in the maintenance of data entry for web based safety registries to ensure they are up to date and current and the information is accurate for clients review (eg. Avetta, ISNetworld, Comply Works)
- HR/HSE/ Operations related data entry into the company database.
- Assist to arrange new hire onboarding orientations for new workers and other 3rd part indutry specific training as required.
- Maintain a clean and organized workspace while supporting the team with general administrative tasks as needed.
- Perform other administrative tasks for other departments and functions as required and directed by management.
Skills
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Demonstrated experience with data entry and filing systems.
- Proven ability to manage administrative support responsibilities seamlessly.
- Strong computer skills including typing accuracy and proofreading capabilities to ensure error-free documentation.
Join us as an Administrative Assistant (HSE & Operations) to be part of a team dedicated to maintaining safety standards while delivering exceptional administrative support!
Pay: $26.00-$29.00 per hour
Benefits:
- Dental care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
