We are seeking a highly adaptable, organized, and customer-focused Administrative Assistant to join our client's team on a full-time contract until March 31, 2027.
As the first point of contact for many visitors and clients, the successful candidate will play a key role in ensuring the smooth day-to-day operation of their offices. This is a fast-paced position that requires flexibility, strong communication skills, and a willingness to learn and support a variety of administrative functions.
Key Responsibilities
- Provide front desk reception and administrative coverage between multiple work locations.
- Welcome clients, visitors, and community partners in a professional, respectful, and compassionate manner.
- Answer and direct phone calls, respond to general inquiries, and manage incoming correspondence.
- Schedule appointments, meetings, and maintain calendars as needed.
- Perform general administrative duties, including filing, data entry, document preparation, and record maintenance.
- Process mail, manage office supplies, and support day-to-day office operations.
- Assist staff with administrative tasks as assigned.
- Maintain confidentiality and handle sensitive information with discretion.
Qualifications
- Diploma or certificate in Office Administration , Medical Office Administration, or an equivalent combination of education and experience.
- Minimum of one year of administrative or reception experience
- Excellent organizational, time management, and multitasking skills.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office (Word, Outlook, Excel, Teams) and general office technology.
- Ability to work independently while contributing positively to a team environment.
- Friendly, approachable, and professional with strong customer service skills.
- Highly adaptable, easy-going, and eager to learn new processes and responsibilities.
- Ability to travel between the three work locations , valid license.
- Valid Vulnerable sector check required
- Contract Term: Until March 31, 2027
- Monday to Friday in office from 8am-5pm
- Hourly wage $23-25 per hour
- This is a vacant position.
Pay: $23.00-$25.00 per hour
Work Location: In person
