Administrative Assistant I
Lakeridge Health
Oshawa, ON
LAKERIDGE HEALTH

Title: Administrative Assistant
Department: LHEARN Centre
Program: Business Development Program
Status: Temporary Part Time (12 months)
Schedule: 8 Hour Day Shifts (subject to change)
SALARY: $25.01 - $29.51 per hour
Site: LAKERIDGE HEALTH OSHAWA
Posting #: UNEX-1900002244

POSITION DESCRIPTION:
The LHEARN (Lakeridge Health Education and Research Network) Centre is a $7 million, 25,000 ft2 hub for clinical training and education at Lakeridge Health Oshawa, including high-fidelity simulation. Under the direction of the Manager, LHEARN Centre & Business Development, the Administrative Assistant will support the daily operations of the LHEARN Centre, including revenue tracking, communications and marketing support, and course and event coordination.

DUTIES AND RESPONSIBILITIES:
  • Assist with room bookings and related administrative details such as ordering set-up, catering, and referring internal and external clients to other services (e.g. media) as appropriate;
  • Organize clinical training for various courses, including liaising with instructors, participants, and the Medical Simulation Specialist as needed;
  • Support other LHEARN events as needed, including arranging registration, parking, and other amenities;
  • Prepare materials for events and courses, such as packaging slides, articles, and other necessary content;
  • Prepare and distribute marketing/communication materials for the LHEARN Centre, such as newsletters, social media posts, website updates, and more (with support of other departments as applicable);
  • Provide excellent customer service to internal and external clients using the LHEARN Centre for courses and other events;
  • Apply problem-solving to various issues as they may arise;
  • Report to Manager, LHEARN Centre & Business Development, on opportunities for improvement and efficiency;
  • Other duties as required.
QUALIFICATIONS:
  • Significant experience in an administrative or secretarial role, preferably in a health care or educational setting; Office Administration Diploma an asset;
  • Experience in event planning a very strong asset;
  • Intermediate level of computer skills, utilizing Microsoft Word, Excel, Access, Outlook and PowerPoint; (tested - must obtain 75% or greater score), as well as online software;
  • Keyboarding skills (tested - 60 wpm);
  • Digital and/or print design ability/skills an asset;
  • Demonstrated communication and interpersonal skills, including excellent customer service;
  • Proven ability to assess inquiries and problems and to exercise good judgment in making the appropriate referrals;
  • Demonstrated ability to work productively and independently with frequent interruptions;
  • Demonstrated success in effectively organizing and prioritizing work assignments;
  • Proven ability to manage multiple tasks simultaneously and be a self-starter;
  • Proven to be detail- and results-oriented;
  • Knowledge of bookkeeping an asset;
  • Proven good attendance with ability to maintain this same standard;
  • Ability to accommodate infrequent evening and weekend work as required by events;
  • Must have satisfactory performance record;
  • Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
  • Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-service education in this area; and
  • Proven good attendance record with capability of maintaining this same standard.
CONDITIONS OF EMPLOYMENT:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Accommodation will be provided in all parts of the recruitment and assessment process as required under Lakeridge Health's Employment Accommodation policy. Applicants need to make their needs known in advance.