Our client, a major property management group in downtown Montreal, is looking for a receptionist-administrative assistant for their administrative offices where members of management meet.
50,000 -$55,000 annually + benefits
permanent face-to-face located near McGill metro station.
- Permanent position
- Insurance + RRSP
- 3 weeks off
- Discounts on hotels
- Gym on site
Ensure kitchen and conference room is stocked – coffee, Nespresso/Keurig capsules, milk/cream, sugar, water/Perrier bottles, pen and notepads, etc.
Ensure reception area is presentable and organized (fill business cards, envelops, … when needed)
Greet visitors and announce arrivals
Handle incoming calls – screen calls for the owners, take messages and transfer them
Manage calls from tenants – give messages
Open and distribute incoming faxes
Open and distribute mail
Send outgoing mail and couriers (ex. FedEx, Atomic, Registered Mail, Express Post, etc.)
Ensure sufficient supplies for couriers are on hand and order/purchase when needed
At end of the day, load dishwasher and start the machine before leaving
Manage boardroom calendar and notify organizers if double booked
Prepare and send out memos
Ensure stamp machine is functional (funds, ink)
Enter and distribute Daily Deposits spreadsheet
Manage Hydro / Gas invoices and payments
Enter and distribute AR Report (Data entry for accounts payable invoices
Make P.O. (Bits & Bytes, Lithosol etc…)
Print and attach P.O. (when not attached)
Make online payments or cheques
Security sheets – file them
Manage printer – invoices and toners
Maintain office supply inventory (Bits & Bytes) - (Staples)
Manage service calls to Voysis or CT Copieur
Print documents (
Birthdays – stock on cards and ensure it is signed by everyone
- Bilingualism required
- Minimum of 5 years of experience in a similar role
- Excellent customer service,
- Discretion and diplomacy
To appl y ? Please send your resume to :
email@example.com and firstname.lastname@example.org
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to email@example.com to ensure their ability to fully participate in the interview process.