Administrative Assistant
Dawson Properties
Winnipeg, MB

Administrative Assistant – Dawson Properties

The Administrative Assistant provides administrative support primarily to Senior Executives (example: President, Legal Counsel) and ad hoc support to others.

The incumbent must be detail oriented; take initiative; adaptable; work well with complexity & ambiguity; remain focused and composed in difficult situations; build strong relationships; work independently in a fast-paced environment, and exercise discretion while managing confidential information. You will organize correspondence, independently follow-up on action items, maintain files, and prepare correspondence and other documents.

Responsibilities include:

  • General correspondence and liaison with commercial and residential tenants, landlords, solicitors and other business professionals
  • Liaison with insurance brokers to ensure adequate insurance coverage and renewals of policies including gathering of information and completion of the insurance renewal summary
  • Preparation of tenant abstracts and diarizing of and following up on lease renewal dates
  • Reviewing and dispersing incoming mail and deliveries where appropriate
  • Maintenance of filing systems
  • Tracking, following-up on action items and assigned tasks/projects for the executive and leadership team
  • Scheduling and confirm appointments
  • Conducting research, collecting and analyzing data to prepare reports and documents
  • Other administrative tasks as required

Required Experience and Core Competencies

  • A keen eye to detail and be able to produce accurate correspondence and documents in timely manner
  • Must type a minimum of 60 WPM with accuracy and be able to transcribe from handwritten drafts or verbal dictation
  • Strong organization skills
  • Demonstrated customer service mindset and ability to build and manage trusting relationships
  • Exceptional interpersonal and communication skills (verbal and written)
  • Proficient user of MS Office (Outlook, Word, Excel, etc.)
  • Ability to work independently as well as comfortable in a team-based environment
  • Ability to multi-task and establish priorities and have good problem-solving skills
  • Demonstrated business judgment, flexibility, initiative, creativity with a positive professional attitude and image

Knowledge of insurance principals and claims handling processes would be an asset and the ideal candidate will have a minimum of five years’ experience in real estate management, legal services (e.g., law office), or insurance industries.

Please submit resume and cover letter with salary expectations.

Job Type: Full-time

Experience:

  • administrative: 3 years (Preferred)
  • Administrative Assistant: 3 years (Preferred)

Location:

  • Winnipeg, MB (Preferred)

Language:

  • English (Preferred)