Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our Construction, Electrical and Restoration operations. The ideal candidate will possess strong computer skills, and construction scheduling, and sub contrcator management execution, with excellent communication abilities, and proficiency with various office software. This role offers an opportunity to work in a dynamic environment where your organizational skills and customer service experience will be highly valued. The position involves managing administrative tasks, supporting front desk operations, and ensuring smooth daily office functions.
Responsibilities
- Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, QuickBooks and our CRM systems
- Assist with filing, document management, and proofreading to ensure accuracy and organization
- Support bookkeeping activities, including basic bookkeeping tasks and invoicing
- Provide exceptional customer service to clients and visitors, addressing inquiries efficiently
- Handle appointment scheduling and coordinate meetings or events as needed
- Maintain office supplies inventory and order necessary materials
- Support all supervisors and project managers with daily tasks and new job documentation
- Ensure adherence to office policies and procedures while maintaining a professional appearance.
Requirements
- Proven administrative experience, preferably in a construction office setting
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail
- Effective phone etiquette and experience managing multi-line phone systems
- Ability to handle filing systems and proofread documents thoroughly
- Prior experience in customer service or customer support roles is preferred
- Strong typing skills with a focus on accuracy and speed
- Knowledge of construction roles, responsibilities and tasks
- Ability to work independently while managing multiple tasks in a fast-paced environment
Pay: $16.46-$30.79 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
