Reshape the future and join a diverse team of talented, ambitious staff who embody our values of public service excellence, growth and sustainability, environmental stewardship, respect, integrity, & work-life balance.
We offer:
- Compressed workweek
- Competitive wages
- Comprehensive health benefits and OMERS pension
- Employee Family and Assistance Program
- Employee training and development
The primary focus of this position is to provide both administrative and routine oversight of financial business processes including posting AP/AR; and supporting the Town’s record management and business process systems in a collaborative environment.
- Provide general administrative support to Finance and Clerk’s office, as required, to ensure deadlines and objectives are achieved.
- Assist with administration, implementation, and communication of the Records Management By-Law ensuring that service areas adhere to the policies and procedures associated with the retention and disposal of records.
- Provide a high level of quality customer service at municipal front counter, assisting customers and answering and directing incoming calls.
- Review department AP batches for accuracy in vendor assignments, tax handling, payable and PAP amounts and supporting documentation; resolve discrepancies with department.
- Process all approved invoices, check invoices for accuracy in price and quantities, including extensions, ensuring accurate allocation to general ledger accounts for payment in monthly cheque/EFT run; enter data; resolve any system error reports; print and mail/distribute cheques; prepare summary and balancing reports; post to accounts payable and receivable sub-ledger and General Ledger; prepare electronic funds transfers.
- Assist with the maintenance, troubleshooting, and development of the Town’s Laserfiche Cloud suite, including document repository, business process automation, and workflow.
- Responsible for reconciliation and preparation of journal entries related to accounts payable and receivable transactions including balance sheet accounts as required.
- Review staff travel claims and purchasing/credit card reconciliations and supporting documentation; identify potentially fraudulent transactions; check accuracy in tax handling; prepare and post entry batches into accounting system; resolve discrepancies with department and/or employee.
- Support the Deputy Treasurer in the maintenance of an accurate listing of utility accounts and appropriate expense accounts and processing pre-authorized payments, reconciling to bank statements.
- Assist senior staff with grant research and writing as required.
- Post-secondary degree or diploma in office administration, information studies, accounting, business, or related discipline.
- One (1) year of office administration/management experience, with preference for experience in a public sector setting.
- Excellent customer service skills, ability to communicate effectively with staff, managers, Council, Auditor and the general public.
- Satisfactory Police Clearance will be a condition of employment.
- Proficiency with electronic applications for records management and business process automation deployment would be considered an asset.
- Applied, technical knowledge of accounting practices relating to the processing of accounts payable and accounts receivable.
- Experience with asset management programs (Citywide or related programs) would be considered an asset.
- Experience with Laserfiche, Canva, Great Plains, business process analysis, and process automation deployment would be considered an asset.
- Working knowledge of municipal legislation/regulations including Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Vital Statistics Act and Municipal Elections Act would be considered an asset.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
The Town of Aylmer is an equal opportunity employer. Accommodations are available for the recruitment process. Applicants are requested to make their needs known in advance.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act, 2001, and will be used for the purpose of candidate selection.
