Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
Department / Research Program: Department of Medicine / MeDic program
Our laboratory conducts biomedical and translational research in endocrinology, oncology, bone biology, and tumor-host interactions. Areas of research include PTHrP/PTHLH/PTH1R biology, hypercalcemia of malignancy, skeletal metastasis, pancreatic cancer/cachexia, breast cancer bone metastasis, and related therapeutic and biomarker programs.
We are seeking a Project Manager to support research initiatives within our laboratory. The incumbent will work directly under the supervison of the co-directors of the Liquid Biopsay center Dr Richard Kremer and Dr Catalin Mihalcioiu.The incumbent will coordinate research activities across academic, clinical, institutional, and external collaborators, supporting project operations, research administration, scientific writing, knowledge dissemination, grant-funded program management, and team coordination.
The role requires strong organizational and communication skills, experience working in a collaborative healthcare or research environment, and the ability to manage multiple priorities in a fast-paced academic laboratory. The core function of the position is to help the PIs stay focused on high-level scientific leadership by ensuring that operational, administrative, manuscript, grant, reporting, and follow-up tasks are executed.
General Duties
Project Planning & Coordination
- Support and coordinate day-to-day operations of research projects, lab activities, and strategic initiatives.
- Develop and maintain project plans, timelines, milestones, deliverables, dashboards, and action trackers for active research programs.
- Track project progress and identify risks, delays, bottlenecks, resource constraints, or missing inputs before they affect deadlines.
- Facilitate internal and external meetings, prepare agendas, document action items, and follow up on deliverables.
- Support cross-functional collaboration among researchers, clinicians, research staff, trainees, administrators, consultants, and external partners.
- Maintain organized documentation and records related to research activities, project management, protocols, reports, and deliverables.
Scientific Writing, Grants & Publications
- Support grant and funding application coordination, including timelines, submission requirements, institutional forms, letters of support, budgets, attachments, and final submission packages.
- Assist with drafting, editing, formatting, assembling, and submitting grants, progress reports, abstracts, research summaries, presentations, and scientific narratives.
- Support research publications, reports, manuscripts, and knowledge dissemination activities.
- Coordinate manuscript planning, including literature review support, reference management, author follow-up, figure/table coordination, journal formatting, submission packages, revisions, and responses to reviewers.
- Maintain a grant and publication calendar covering CIHR, FRQS, CQDM, foundation, philanthropic, industry, and other relevant opportunities.
- Help transform the PI’s scientific direction, notes, and draft concepts into polished, organized, submission-ready materials.
Research Administration, Compliance & Reporting
- Monitor project budgets, expenditures, invoices, purchases, reimbursements, and reporting obligations in collaboration with RI-MUHC/McGill finance and administrative teams.
- Ensure projects comply with institutional policies, ethics requirements, regulatory standards, sponsor guidelines, biosafety requirements, animal or human research approvals, and reporting timelines.
- Coordinate reporting for funding agencies, institutional leadership, collaborators, sponsors, and stakeholders.
- Liaise with RI-MUHC/McGill administrative, finance, HR, grants, ethics, contracts, animal facility/core facility, and research support offices as required.
- Support preparation and tracking of ethics renewals, protocol amendments, annual reports, material transfer agreements, contracts, and institutional approvals where applicable.
Stakeholder and Team Communication
- Serve as a liaison between the PIs, research staff, administrative departments, collaborators, and external partners.
- Prepare presentations, reports, dashboards, briefing notes, and project updates for the PIs, lab team, collaborators, leadership, sponsors, and funders.
- Support onboarding and coordination of project personnel, trainees, students, consultants, and collaborators.
- Coordinate lab meetings, collaboration meetings, agendas, minutes, follow-ups, and decision logs.
- Support knowledge mobilization, dissemination, and scientific communication activities related to ongoing research initiatives.
Operational & Strategic Support to the PIs
- Contribute to process improvement initiatives and operational efficiencies within the lab.
- Support strategic planning activities, partnership development, and research program expansion.
- Help prioritize PI-level obligations by triaging requests, tracking commitments, identifying urgent deliverables, and ensuring follow-through.
- Create practical systems that reduce avoidable administrative burden on the PI while improving accountability across the research program.
- Support preparation for collaborator meetings, funding discussions, institutional reviews, scientific advisory discussions, and translational program updates.
Personnel Coordination & Supervision
- Coordinate workstreams involving research associates, technicians, research assistants, fellows/postdoctoral trainees, students, consultants/writers, and administrative personnel.
- Support task assignment, workflow planning, onboarding, training coordination, follow-up, and accountability across the lab team.
- Help ensure that personnel have clear priorities, timelines, deliverables, and access to the information and resources needed to execute their work.
- Serve as a practical coordination point for a lab of approximately six core personnel plus students, administrative support, and collaborators.
Website of the organization
https://rimuhc.ca/en
Education / Experience
Education: Master's Degree
Field of Study: health sciences, biomedical sciences, life sciences, physiology, endocrinology, oncology, molecular biology, pharmacology, public health, or a related field.
Other education considered an asset for this position: PhD or postdoctoral research experience is considered an asset, particularly for candidates with strong scientific writing and grant/manuscript experience. Bachelor’s degree combined with 5+ years of relevant experience in academic, healthcare, research, laboratory operations, or biomedical project management may also be considered. Wet-lab literacy is required. The role is not necessarily a primary bench position, but the candidate must be able to understand experiments, timelines, scientific priorities, and laboratory workflows.
Work Experience: Prior experience in a university, hospital research institute, RI-MUHC/McGill, or similar academic medical centre environment. Prior supervisory, team coordination, lab management, or scientific project management experience. Demonstrated ability to work collaboratively with researchers, clinicians, research staff, trainees, administrative teams, and interdisciplinary teams. Excellent organizational, communication, follow-up, and stakeholder management skills. Experience coordinating multiple projects and timelines in a fast-paced research setting. Experience supporting grant-funded research programs, funding applications, progress reports, or similar academic research deliverables. Experience with manuscript submission systems, journal formatting requirements, reference managers, figure/table coordination, and responses to reviewers. Experience supporting research publications, reports, manuscripts, presentations, or knowledge dissemination activities. Familiarity with budgets, purchasing, institutional finance processes, contracts, MTAs, ethics, animal protocols, biosafety, or core facility coordination. Understanding of ethical and regulatory considerations in health research, including institutional approvals and sponsor requirements. Ability to work independently, anticipate needs, exercise judgment, and convert broad PI direction into practical next steps.
Required Skills
- This position requires an advanced knowledge of oral and written French.
- An advanced knowledge of oral and written English is required, as the position requires regular and complex contact with researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.
- Strong scientific writing, editing, synthesis, and document-production skills.
- Experience with manuscript submission systems, journal formatting requirements, reference managers, figure/table coordination, and responses to reviewers.
- Familiarity with budgets, purchasing, institutional finance processes, contracts, MTAs, ethics, animal protocols, biosafety, or core facility coordination.
- Strong organizational, prioritization, project management, and deadline-management skills.
- High attention to detail, reliability, discretion, judgment, and professionalism.
- Ability to communicate clearly with a senior PI, research staff, trainees, clinicians, administrators, funders, and external collaborators.
- Proficiency with Microsoft Office, Google Workspace, shared drives, reference managers, project trackers, spreadsheets, and basic budgeting/reporting tools.
- Comfort with hybrid work tools, meeting coordination, document version control, and structured follow-up systems.
Additional information
Status: Temporary, full time (35-hour workweek)
Pay Scale: Commensurate with education and experience
Work Shift: Monday to Friday 9:00am to 5:00pm
Work Site: Glen Site, 1001 Decarie Blvd.
- This position offers the possibility of a hybrid work arrangement (on-site and remote).
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If you wish to include a cover letter, please attach it with your resume in one document. ***
Why work with us?
- 4-week vacation, 5th week after 5 years,
- Bank of 12 paid days (personal days and days for sickness or family obligations),
- 13 paid statutory holidays,
- Modular group insurance plan (including gender affirmation coverage),
- Telemedicine,
- RREGOP (defined benefit government pension plan),
- Training and professional development opportunities,
- Child Care Centres,
- Corporate Discounts (OPUS + Perkopolis),
- Competitive monthly parking rate,
- Employee Assistance Program,
- Recognition Program,
- Flex work options and much more!
https://rimuhc.ca/careers
To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits
THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [email protected]
