Coordinator, Events
Oilers Entertainment Group
Edmonton, AB
General Responsibilities:
Serve as the primary Rogers Place contact for all events as assigned
Collaborate with clients to manage all event details and execution plans
Work with suppliers for external event support and services
Create and distribute required reports for all Oil Kings home games and other events as assigned
Create, distribute and maintain event details and venue operational instructions including room and concourse layouts, and concourse activity details
Prepare cost estimates and cost summaries for assigned events and distribute to the appropriate stakeholders
Lead event planning and information sharing meetings to communicate and delegate event specifics to all stakeholders
Provide onsite event support and supervision for the duration of the event from set-up and execution to tear down
Prepare and distribute post-event reports
Ensure Rogers Place compliance, with City of Edmonton regulatory agencies as required
Assists Director, Event Operations with administrative duties and projects as assigned

Core Event Assignments: Oil Kings brand and corporate events

Lead Oil Kings game-night planning through the regular season, and playoffs including the coordination of concourse activations, group sales initiatives, floor director coordination, and venue requirements
Ensure proper execution of event presentation components such as promotion hits, contestant participation, prizing, props and pre-game ceremonies specific to Oil Kings home games
Work closely with the Oil Kings event presentation department to coordinate Activation team resources and tasks
Coordinate and execute corporate events for all OEG brands and external clients
Coordinate VIP experiences for Live Entertainment and sporting events as assigned
Administrative duties as required

Supervision of the Activation Team:
In conjunction with the Event Coordinator, Oilers Brand, support overall hiring, orientation, event staffing in ABI software, payroll preparation in ABI software, and event-specific task assignments
Ensure adherence to OEG policies and procedures
Create and deliver training program at the beginning of every hockey season
Create and deliver a training program for Activation team leads with specific training on the Floor Director position
Provide Activation staff opportunities for growth through mentorship

Education, Experience, and Skills:
High school diploma required
3-5 years’ experience in Event Management, preferably in Sports and Entertainment or special events
Event Management Diploma or Degree/Diploma in sports management would be considered an asset.
Passionate for delivering excellent experiences
Highly organized, with time-management skills
Resourceful and proven ability to handle multiple projects simultaneously
Proven ability to maintain and foster positive relationships internally and externally
Strong negotiation and influencing skills
Excellent communication skills - written and verbal
Computer savvy – proficient in Microsoft Office and sharing folders.
Comfortable working on a project both in a team atmosphere and independently
Ability to meet deadlines in a timely manner and work under pressure
Ability to work weekends and evenings and at times untraditional hours of work

Next Steps:
Only those individuals moving forward in the hiring process will be contacted.