Ready to take your accounting career to new heights?
Our client, a well-established private aviation company based in Calgary, is seeking a Billing & Accounts Receivable Coordinator to join their team on a permanent basis.
This is an exciting opportunity to be part of a fast-paced industry where no two days are exactly the same. Supporting a busy flight operations environment, you’ll play a key role in ensuring accurate billing, strong customer relationships, and timely collections. Do you enjoy the details of invoicing and accounts receivable, thrive in a dynamic setting, and take pride in delivering accurate, high-quality work? Then this is the job for you!
Joining a collaborative and supportive team, you’ll have the opportunity to build a long-term career with a stable organization that values reliability, accountability, and teamwork.
Duties and Responsibilities:
The key job functions are:
- Prepare and process accurate customer invoices, ensuring all supporting flight documentation, receipts, pricing, and billing terms are properly captured.
- Maintain a thorough understanding of customer accounts, pricing structures, rate codes, and special billing arrangements.
- Monitor accounts receivable aging, follow up on outstanding balances, and support collection efforts to ensure timely payment.
- Review flight activity and operational records to ensure all services, fees, and expenses are accurately invoiced and accounted for.
- Collaborate with Flight Coordinators, Flight Logistics staff, and other internal stakeholders to investigate and resolve billing discrepancies, pricing issues, and unusual invoicing situations.
- Support month-end processes by reviewing trips, validating invoicing completeness, and ensuring accurate revenue reporting.
- Maintain and update pricing information, airport fees, fuel commissions, discounts, and other billing-related data within company systems.
- Enter invoices into the accounting system and maintain organized records and documentation.
- Provide exceptional customer service by delivering accurate, timely, and consistent billing support to clients.
- Perform other related duties as assigned.
Education:
- Post secondary in accounting or related is considered an asset.
Qualifications:
- Must be able to obtain a clear RCMP background check.
- Must be comfortable working full-time in an office environment.
Experience:
- Minimum 2 years of Accounts Receivable and/or billing experience.
- Previous collections experience, including both internal and external collections, is highly preferred.
- Experience within the aviation industry is considered an asset.
Skills:
- Strong proficiency with Microsoft Office Suite and the ability to quickly learn new software and systems.
- Excellent analytical and problem-solving skills.
- Strong aptitude for working with financial and numerical data.
- Exceptional attention to detail and organizational skills.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to build effective working relationships with internal stakeholders, clients, and technical personnel.
- Self-motivated with a strong sense of initiative, accountability, and results orientation.
- Professional, personable, and customer-focused approach.
Base Salary: $50,000 – 55,000 per year
- Salary based on experience.
- Full benefits package included following probationary period.
Work Hours:
- 40 hours per week
- Monday to Friday
Additional Notes:
- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.
About Staffing® recruiters are Alberta’s experts in connecting candidates with accounting jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on.
Pay: $50,000.00-$55,000.00 per year
Experience:
- Accounts receivable or billing: 2 years (required)
Licence/Certification:
- Driving license and reliable vehicle (required)
Work Location: In person
