Role Overview
The Executive Assistant will act as a trusted operational partner to the CEO of CATTLEytics, helping protect their time, keep priorities moving, and ensure important tasks and commitments do not fall through the cracks.
This is not a traditional administrative assistant role. You will work across executive support, client onboarding, product testing, and operational coordination, with a minimum of 2 days per week in person and 3 days per week remotely. The ideal candidate is someone who enjoys figuring things out, takes initiative, and can turn a moving set of priorities into organized action.
Key Responsibilities
Executive Support
- Manage and coordinate the CEO's calendar, including scheduling, meeting details, and protecting time for priority work.
- Monitor and organize email communications, identifying items requiring attention and supporting follow-up.
- Track commitments, deadlines, and follow-up actions to ensure important tasks are completed.
- Help coordinate meetings, events, travel, and other executive priorities.
Client & Product Operations
- Support onboarding of new client sites onto CATTLEytics' products and systems.
- Coordinate information and tasks required during the onboarding process.
- Conduct QA testing of upcoming product features and identify issues or opportunities for improvement.
- Document testing results and communicate relevant feedback to the appropriate team members.
General Startup Support
- Assist with a variety of operational priorities as the needs of a growing startup evolve.
- Communicate professionally with clients, partners, team members, and external contacts.
- Use productivity and AI tools to improve efficiency and streamline recurring work.
- Develop an understanding of dairy farming, AgTech, software, and AI to provide increasingly informed support.
Skills We're Looking For
- Highly organized and detail-oriented.
- Proactive and comfortable working independently.
- Strong written and verbal communication skills.
- Able to manage multiple priorities and shifting deadlines.
- Comfortable learning new software, systems, and industry concepts.
- Strong follow-through and accountability.
- Good judgment when handling confidential or sensitive information.
- Comfortable asking questions, learning quickly, and taking initiative.
- Interested in technology, startups, agriculture, operations, and/or business.
Pay: From $27.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- Casual dress
- Company events
- Discounted or free food
- Work from home
Ability to commute/relocate:
- Hamilton, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Tell us briefly about a time when you had multiple urgent priorities or deadlines at the same time. How did you decide what to handle first?
- Tell us about a time when you noticed something needed to be done and took action without being asked. What did you do?
- Our priorities can change quickly as a growing startup. How comfortable are you with shifting responsibilities and working on tasks outside a traditional Executive Assistant role?
Work Location: Hybrid remote in Hamilton, ON (Hamilton District)
