The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
The salary range for this position is:
Recruitment range: $58,019 - $65,301 starting salary determined by the PEA Collective Agreement.
Performance range: starting salary to max of $75,839 is available through annual performance increases
Student Affairs at the University of Victoria helps to transforms students’ lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff development. The Division is comprised of over 30 reporting units in six departments: Athletics and Recreation, Campus Services, Indigenous Affairs, Office of the Registrar, Student Recruitment and Global Engagement, and Student Services. The comprehensive and integrated range of services we provide make Student Affairs one of the most dynamic and diverse divisions on campus. Together, we support UVIC’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world.”
As part of the larger Division of Student Affairs, the Office of the Registrar (OREG) places students at the centre of its operations in the provision of core institutional services and systems such as undergraduate and graduate admission, registration, course/exam scheduling, academic records management, curriculum/calendar, scholarships/financial aid and graduation. The OREG collaborates closely with academic and administrative partners as well as external stakeholders.
Reporting to the Coordinator of Graduate Records and Admissions and a part of a team of Officers within the Graduate Admissions and Records office (GARO), the Graduate Admissions and Records Officer is a primary contact with regards to international applicants to graduate studies accountable for providing excellent service and expertise.
The Graduate Admissions and Records Officer evaluates the academic qualifications of international applicants to determine if minimum eligibility requirements are met for admission to the Faculty of Graduate Studies (FGS). This position is responsible for a portfolio of programs within graduate studies and works with Graduate Admissions and Records Program Clerks and the Faculty of Graduate Studies to ensure consistency and integrity for applicants and our students. It is the role of the officer to liaise with other academic units as it pertains to their specific portfolio as well as handle a multiple of re-registration and routine maintenance of student records.
The Graduate Admissions and Records Officer is responsible for enforcement of Faculty of Graduate Studies academic regulations and attend curriculum meetings within departments to ensure the university calendar is clear and comprehensive. This position will review program clerk files in advance of convocation, advise, and respond to inquiries from students, faculty and staff regarding Faculty of Graduate Studies polies and procedures, admission processes, fee discrepancies, records and registration and perform other duties similar in scope and complexity.
This position will have formal supervisory responsibility for a specific team within Graduate Admission and Records. The Graduate Admissions and Records Office deals with a very high volume of applications and inquiries and a wide variety of student needs. Operational requirements include working evening or weekends in support of peak periods.
Completion of an undergraduate degree and at least two years of related experience. An equivalent combination of education, training and experience may be considered.
In addition, this position requires:
Accuracy and attention to detail
Superior communication skills to communicate specialized or sensitive information and assure effective communication of data between the Graduate Admissions and Records office and university campus academic units
An open and collegial style, that works to continuously improve processes to the Graduate Admissions and Records office and it’s work within the Office of the Registrar and with the Faculty of Graduate Studies.
Preference will be given to:
Knowledge, training and/or experience using Banner
Experience working with university administrative matters at the graduate studies level.
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Belinda Fontes, HR Programs and Project Manager, at email@example.com. Any personal information provided will be maintained in confidence.
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