About us
Equity Associates Inc. is an independent Mutual Fund Dealer and an EMD Dealer located in Richmond Hill.. We are professional, agile, professional, and our goal is to provide the best environment possible to support independent financial advisors..
Our work environment includes:
- Modern office setting
- Work-from-home days (Friday's)
Primary Purpose:
· Leads the operations activities for the existing and new Nominee Accounts
· Trains and on-boards new associates and maintain training materials
· Transitions and provides on-going operations support to new Advisors at EQ
· Provide back-up support to the Operations and Finance team as needed.
Duties and Responsibilities:
· Account Management.
o Ensure all applications received are in good order and all disclosures are documented
o Collects and processes all Trustee and Advisory fees
o Ensure all accounts meet regulatory requirements
o Ensures all banking transactions are balanced, reconciled and processed
o Maintain Custody Agreements, obtaining and amending agreements as needed
o Maintain Trustee Relationships and reporting
o Secures annual compliance certificates and attestations with the appropriate regulatory bodies
o Ensures timely and accurate Tax reporting, including filings, receipt issuance, withholding tax calculations and remittance and provides communication with CRA on these matters
o Leads the year End Processing activities providing systemic instructions, verification of paperwork and standard requirements
o Processes transactions for all financial vehicles including Mutual Funds, Cash Accounts, GIC, ETF etc.
o Supports branches on nominee related inquiries
o Maintains good relationships with Fund Companies and other Partners
o Provide Monthly Reporting as required
o Provide backup resources to the Finance team as needed.
o Leads and provides oversight on all Operational Processes for the PEI Branch as business needs require
· Training and Onboarding
o Maintain and update training materials
o Ensure smooth transitioning and onboarding of new branches through one-on-one support in the initial months and partnership with the regulators
Job Specifications:
· Education: University or College degree, ideally in business or 4+ years of Operations leadership experience
· Experience: 4 or more years of operations or finance experience ideally in the financial services industry with a strong understanding of nominee accounts
· Technical/ Job Skills: Business or Operations skills
· Performance Skills:
o Excellent attention to detail
o Strong problem-solving skills
o Ability to establish and meet deadlines
o Strong prioritization skills
o Strong relationship building skills
o Excellent verbal and written and communication skills
o Works well with others internally and externally
o Strong customer service skills
Dimensions:
· Interacts with 3 departments internally
· Interacts with business partners including CRA, (CDS), Bank/Trust partners, Product Companies | Customer Service, CDIC, CANNEX, ATON and other Strategic partners
· Interacts with 150+ EQ representatives in 120+ locations
· Leads 1 direct report in a remote setting-as business needs require
Job Type: Full-time
Pay: $70,000.00-$85,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Schedule:
Education:
- Secondary School (preferred)
Experience:
- Operations: 2 years (required)
- nominee accounts: 1 year (required)
- financial industry: 4 years (preferred)
Work Location: In person
