POSITION NOTICE
(Internal & External )
Applications are invited for the following position:
AREA: Nursing Office
CLASSIFICATION: SCHEDULING CLERK – 1 Permanent Part-Time (60.00 Hours Bi-Weekly)
POSITION SCOPE:
Responsible to the Director of Client Care (In-Centre), with accountability to all Director(s) of Care, the Scheduling Clerk is responsible for the day-to-day coordination of staff schedules for both In-Centre and Community Client Care Programs consistent with the mission, vision, and philosophy of Core Support Services.
RESPONSIBILITIES:
Under the direction of the Director of Client Care (In-Centre), the Scheduling Clerk collaborates with the Nursing Supervisor, Program Managers, and Area Supervisors to administer staffing objectives for units/homes and the vocational service centers.
On a daily basis, organizes, coordinates, schedules and communicates with staff in accordance with collective agreements and established policies and procedures.
Receives and processes schedule requests, allocates shift assignments, and prepares and adjusts daily schedules to meet operational needs.
Performs timekeeping and scheduling duties, such as receiving and entering employee information and requests into computerized scheduling system.
Compiles data and statistics regarding staffing information as requested.
Liaise with both Payroll and HR and communicates process or systems problems and works with Human Resources and payroll to resolve these problems.
Liaises with Program Managers concerning unit/area Human Resources including staff availability and utilization of resources.
Maximizes schedule to ensure overtime is kept to a minimum.
Performs other related duties as required.
Identifies effective solutions to day-to-day scheduling challenges and works within the guidelines of any Collective Agreements.
Manages and ensures efficient processes are in place to identify and action unexpected schedule changes (e.g., WCB, Non-WCB, LOA, and other information communicated through Payroll Change Request) in a timely manner.
Maintains and promotes good working relationships within the organization as a whole.
Establishes data records and reports these to Director(s) as required.
QUALIFICATIONS :
Ability to effectively use digital programs to accomplish tasks. Experience in employee scheduling in a unionized environment is an asset. CORE values Diversity, Equity and Inclusion.
HOURS OF WORK: 60 Hours bi-weekly SHIFT WORK: Yes (days only)
APPLY TO: Kyle Whynot at
[email protected] by 11:59pm on April 23 rd , 2026 .
PLEASE NOTE: ALL APPLICANTS ARE REQUIRED TO PROVIDE A COVER LETTER QUOTING THE POSITION NUMBER AND A COPY OF AN UPDATED RESUME.
POSTING DATE: April 16 th , 2026
