Our client is seeking an experienced Corporate Legal Assistant to join its growing Corporate team. This is an excellent opportunity to become an integral part of a collaborative team of lawyers, law clerks, and legal support professionals while providing high-quality legal and administrative support to lawyers and their clients.
This is a Hybrid opportunity offering competitive compensation, comprehensive benefits, and excellent opportunities for professional development and career advancement.
Why consider this opportunity?
- Join a growing and collaborative Corporate team.
- Work alongside experienced lawyers, law clerks, and legal professionals.
- Take on meaningful responsibilities and become a valued member of the team.
- Gain exposure to matter management, billing, business development, and project management.
- Work in an environment that values initiative, teamwork, and exceptional client service.
- Enjoy the flexibility of a Hybrid work model.
- Benefit from competitive compensation and comprehensive benefits.
- Take advantage of opportunities for professional growth and career advancement.
What you’ll be doing
As a Corporate Legal Assistant, you will provide proactive and high-quality support to assigned lawyers and their clients, including:
- Coordinating travel arrangements, itineraries, and travel expense reports.
- Supporting LSUC renewals and CPD tracking.
- Maintaining lawyer bios and coordinating internal and external conferences.
- Preparing client correspondence and maintaining accurate client contact information.
- Coordinating client meetings, boardrooms, catering, and audio-visual requirements.
- Managing calendars, appointments, deadlines, and client-related activities.
- Maintaining tickler and reminder systems to ensure timely follow-up.
- Managing incoming mail, email, calls, courier, and messenger services.
- Responding to routine client inquiries and directing requests as required.
- Providing backup support to other Legal Practice Assistants when required.
- Collaborating with Document Specialists, Support Assistants, Marketing, Facilities, and other departments.
- Supporting engagement letters, matter intake, conflict searches, and new file openings.
- Maintaining organized physical and electronic files within the firm’s document management system.
- Supporting billing and financial management, including docketing, WIP, prebills, invoices, cheque requisitions, and billing reports.
- Monitoring alternative fee arrangements, special billing rates, discounts, and budget thresholds.
- Supporting pitches and RFPs, including coordinating lawyer bios, billing rates, and supporting materials.
- Assisting with matter and project management, including tracking project deliverables and budget information.
What you bring
- 5+ years of related experience, preferably within a law firm or professional services environment.
- A Legal Assistant diploma or post-secondary degree/diploma in Office Administration.
- Strong knowledge of legal terminology, documents, and procedures.
- Proficiency with Microsoft Office and legal technology.
- Experience with billing, docketing, document management, and/or financial systems.
- Strong client service orientation and the ability to manage multiple priorities simultaneously.
- Excellent written, verbal, and interpersonal communication skills.
- Exceptional organizational skills, attention to detail, and follow-up abilities.
- A proactive approach with the ability to anticipate needs and take initiative.
- Ability to work independently while also contributing effectively within a collaborative team environment.
- Ability to thrive in a fast-paced, high-pressure environment.
- Professionalism and discretion when handling sensitive and confidential information.
- Flexibility to work occasional overtime when required.
If you’re an experienced Corporate Legal Assistant looking for an opportunity to grow your career, take on meaningful responsibility, and become an integral part of a collaborative legal team, we’d love to hear from you.
Apply today or reach out to learn more about this opportunity.
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Job Type: Full-time
Pay: $70,000.00-$85,000.00 per year
Experience:
- Legal Assistant: 3 years (preferred)
- Corporate Law: 3 years (required)
Work Location: Hybrid remote in Toronto, ON
