Assistant, Human Resources
Oilers Entertainment Group
Edmonton, AB
Role Summary:
Reporting directly to the SVP of Human Resources, the Administrative Assistant, HR is responsible for administrative support and planning, in addition to a wide range of high priority, administrative tasks and projects. The Administrative Assistant, HR will act as a resource for the HR and Payroll team to ensure full understanding and compliance with policies and procedures.

Core Responsibilities and Duties:
Support the SVP, HR on all administrative and HR specific tasks
Manage the electronic HR site on SharePoint and ensure all content is up to date and organized
Organizing and supervising the maintenance of department records, ensuring accuracy and confidentiality
Responsible for organizing, preparing and submitting expenses
Contribute to the development of new HR processes and continuous improvement of existing HR processes
Monitor upcoming leave, return and contract end dates for employees and send reminders to HR team as required
In conjunction with the SVP and Director, assist in managing the HR Department budget and receive, code and submit all invoices for payment to the Accounts Payable team
Assist with maintenance and day to day functions of OEG’s HRIS system (Ultipro)
Assist with investigation and resolution of process challenges and issues within HR systems
Responsible for understanding and puling various reports out of the HRIS system
Create all documents for employee life cycle changes; including new hire terms of employment, letters of employment, promotions and transfers, compensation changes, termination and exit documentation;
Responsible for supporting various HR programs and initiatives and may be responsible for running special reports and/or preparing presentations, as required
Support the team with on-boarding and exit management by transitioning information over to the payroll team, and associated activities, as required
Respond to general HR inquiries from employees regarding policies, procedures in a timely manner, always ensuring the highest level of customer service
Assist candidates and employees with immigration and work permits
Conduct various research on a variety of topics such as HR best practices and US legislation
Collaborate with Executive Assistants and other admin support regarding executive/company updates and tasks
Perform other related duties as requested by SVP including on the spot assistance in a timely manner

Education, Experience and Skills:
Post-secondary Diploma or Degree in a related field is preferred.
Minimum of 1-3 years of Executive Assistant, Administration or Coordinator experience preferred
Experience in Human Resources and all HR functional areas will be considered as asset
Experience and understanding with Legal tasks and responsibilities is considered a strong asset
Experience processing payroll or other payroll functions is considered an asset
Must be highly proficient in Microsoft Office, which includes Word, Excel, PowerPoint and Outlook
Experience working within an HRIS system and/or SharePoint is an asset
Demonstrates sound judgment; handles sensitive and confidential information in a timely manner and is capable of tracking and filing sensitive information
Ability to effectively and efficiently handle multiple, simultaneous and detailed tasks.
Resilient and adaptable to change and able to improvise and work in a high pressure and fast paced environment
Strong communication (written and verbal) and customer service skills are required
Excellent organizational and time management skills with an ability to be flexible to changing priorities
Results-oriented and focused on achieving goals and has accountability for expected results
Good judgment and decision-making skills.