The Carol Foderick Real Estate Group (CFREG) is seeking a highly organized, people-focused Director of Listing Services to join our dynamic, growth-driven group. As Director of Listing Services, you'll manage listing coordination for a high volume of sale and lease properties in a fast-paced, collaborative environment, ensuring that both our clients and agents feel supported, informed, and cared for from start to finish. This role requires exceptional organizational and communication skills, as well as the ability to strategically prioritize competing tasks while maintaining accuracy and momentum. You'll combine operational excellence with relationship-building finesse, leading with energy, professionalism, and a passion for delivering 5-star service. If you thrive under pressure, excel at creating order in a busy environment, and take pride in turning processes into superior client experiences, this role is for you.
About the Role
- Collect and review listing documents from agents (listing agreements, disclosures, seller information)
- Ensure all paperwork is complete, accurate, and compliant with brokerage and legal requirements
- Set up new listings in the brokerage's transaction management systems
- Input and activate listings on the MLS system
- Upload photos, floor plans, and property descriptions
- Coordinate with photographers, videographers, home inspectors, stagers, and other trades as needed
- Ensure listing details are accurate and consistent across MLS and the brokerage website
- Act as the main point of contact between agents, sellers, and administrative staff for listing-related questions
- Send status updates to agents and clients throughout the listing period
- Maintain organized digital files for each listing
- Track important dates (listing expiry, renewal deadlines, condition dates)
- Ensure all documentation meets brokerage, board, and legal compliance standards
- Update listing status changes (price changes, conditional sales, sold, expired, withdrawn)
Qualifications
- Advanced knowledge with TRREB systems and PropTx processes
- Advanced knowledge of WebForms
- Confident, high-volume use of Authentisign
- Exceptional organizational skills and attention to detail
- Ability to thrive in a high-volume, fast-paced, professional environment
- Able to stay calm under pressure and problem-solve effectively.
- Must be a self-starter and able to work independently
- Training is required to be in person at our Scarborough office
Work Environment
This role can be performed remotely or in-office at our South Scarborough headquarters, where we are known for our strong culture, collaboration, and genuine respect for one another. In-office training will be required.You will be joining an existing team of 7 experienced administrators in an environment where professionalism, efficiency, and teamwork are non-negotiable, and where people truly enjoy working together. If you are seeking stability, leadership, and impact, without evenings, weekends, or showings, this role offers a compelling next chapter.
Why You'll Love Working With Us
- Join a top-performing real estate group recognized across North America
- Opportunities to make a meaningful impact on client relationships
- A culture that is fun, fast-paced, and growth-minded
- 9–5 schedule with respect for work-life balance
- Flexible working environment
- Room for career growth and increased responsibility
- Two weeks Vacation
About Us
The Carol Foderick Real Estate Group is a top-performing team of 35 professionals, including twenty-two Realtors, 7 administrative support staff, and six staging and design experts. Recognized among Canada's Top 100 Real Estate Teams and North America's Top 500 Realtors, we expertly guide clients through buying, selling, leasing, and investing. In 2025, we helped over 500 clients achieve their real estate goals. While our success is reflected in industry accolades, our true focus is delivering exceptional, stress-free service tailored to each client. From consultation to closing, we provide expert guidance, market insights, and hands-on support. Experience the difference of working with a results-driven, client-focused group.
Job Types: Full-time, Permanent
Pay: $60,000.00 per year
Benefits:
Education:
- Secondary School (preferred)
Work Location: Hybrid remote in Toronto, ON M1N 1V2
