Position Summary
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the office runs efficiently. The ideal candidate will have strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
· Manage day-to-day office operations and administrative activities.
· Support HR functions, including onboarding employees and sub-contractors, employee records, and scheduling.
· Maintain office policies and procedures.
· Manage accounts payable, including processing vendor invoices, reconciling statements, and ensuring timely payments.
· Manage accounts receivable, including issuing customer invoices, monitoring outstanding balances, and following up on collections.
· Perform monthly corporate credit card reconciliations, verify receipts and supporting documentation, allocate expenses to appropriate accounts, and investigate and resolve discrepancies.
· Complete and process weekly payroll accurately and on schedule, including reviewing timesheets, calculating earnings, deductions, vacation pay, and ensuring compliance with applicable employment standards and collective agreements.
· Prepare and calculate union remittance reports and ensure timely submission of required payments and documentation.
· Maintain accurate financial records and complete month-end reporting and reconciliations.
· Calculate and process Employer Health Tax (EHT) remittances in accordance with provincial regulations.
· Calculate Workplace Safety and Insurance Board (WSIB) premiums, reports, and reconciliations.
· Perform full-cycle bookkeeping, including recording financial transactions, maintaining general ledgers, and ensuring accurate financial records.
· Handle correspondence, phone calls, and visitor inquiries professionally.
· Ensure a safe, organized, and productive office environment.
· Provide administrative support to management and staff as needed.
Qualifications
· 2–5 years of office management, administrative, or supervisory experience.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
· Excellent organizational and time-management skills.
· Strong written and verbal communication abilities.
· Ability to maintain confidentiality and handle sensitive information.
· Experience with bookkeeping and QuickBooks software is a must.
· Experience with payroll administration and statutory remittances is a must.
· Knowledge of unionized work environments and union remittance requirements is an asset.
· Familiarity with Ontario Employer Health Tax (EHT) and WSIB reporting and compliance.
· Strong attention to detail and ability to work with financial calculations and deadlines.
What We Offer
- Competitive salary and benefits package.
- Paid vacation and holidays.
- Supportive and collaborative work environment.
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- Office management: 2 years (required)
Language:
- English (required)
- French (preferred)
Work Location: In person
