Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.
Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.
Applicants must reside and be legally eligible to work in Ontario.
This is a Regular Full-Time Opportunity!
Type: Replacement!
Job Description
WHC is seeking an experienced and detail-oriented Total Rewards & Payroll Specialist to join our collaborative Human Resources team. Reporting to the Manager, Total Rewards and Payroll, this role plays a key role in supporting payroll operations while contributing to the development, implementation, and continuous improvement of WHC’s Total Rewards strategy.
Benefits and Pension
- Ensures the accurate configuration of the Benefits module in our HRIS System (Dayforce) and manages ongoing benefits-related system updates
- Administers ASO benefits contracts, including Extended Health Care (EHC), Dental, Life, Long Term Disability (LTD), Accidental Death and Disbursement (AD&D) and the Health Care Spending Account (HCA).
- Manages full-cycle Desjardins ASO benefit administration, including premium validation, payroll reconciliation, and across-systems; tracking; collaborating with partners to resolve discrepancies
- Works with Occupational Health and Wellness and our Long-Term Disability (LTD) to support employees on LTD.
- Develops benefits training materials and employee communications; servers as the primary point of contact for complex benefits inquiries.
- Collaborates with HR and Payroll on special projects such as market adjustments, and government payout initiatives etc.
- Supports HOOPP Administration, including resolving escalated employee inquiries.
Payroll
- Contributes to the accurate and timely execution of the bi-weekly payroll process, including anniversary increases
- Oversee the direct debit process for HOOPP and benefit premiums, ensuring accurate setup, submission, and resolution of rejected transactions, with updates maintained in Dayforce.
- Supports the auditing, to ensure data integrity including approvals of timesheets, transfers, new hires, seniority calculations etc.
- Assists with the processing of special and off-cycle payments, including SUB plans payments, terminations, missed payments etc., as required
- Partners with the Payroll Lead to support year-end activities, including the HOOPP MDC
- Acts as backup for payroll processing to ensure continuity of operations
Compensation and Analytics
- Supports the translation of WCH’s People Plan into practical compensation and benefit solutions, including related communications and system changes.
- Participates in hospital network information sessions and contributes to benefits and compensation surveys
- Analyzes and synthesizes HR data to develop and present insights and reports as assigned
- Audits and updates the HRIS system (Dayforce) to ensure compensation and benefit information is accurate.
As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive.
Qualifications
- Degree in Human Resources, Business Administration or a related field.
- Three (3) to five (5) years’ experience as an HR or Payroll professional in a unionized workplace.
- Professional certification (PCP, CHRP or CEBS or CCP) is preferred.
- Strong analytical skills.
- Advanced computer skills (HRIS, Outlook, Microsoft Office – Work, Excel, including pivot tables, vlookups, xlookups and PowerPoint).
- Compensation, benefits and payroll knowledge is required.
- Previous experience working in payroll and benefits in a hospital or healthcare environment would be an asset.
- Knowledge of Ontario Employment Standards Act, WSIB, Human Rights Code, Labour Relations Act, Pay Equity Act, Occupational Health and Safety Act.
- Excellent verbal, written communication and presentation skills.
- Proven organizational skills with demonstrated ability to work under pressure with minimal direction.
- Demonstrated ability to work with diverse employee groups.
- Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria.
- Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital.
- This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.
Why Choose Us?
- Be part of a dedicated team committed to excellence.
- Shape the future of healthcare in a supportive environment.
- Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).
Women’s College Hospital may use artificial intelligence (AI) or automated decision-making tools during various points in the recruitment and selection processes. Please note that third-party job boards may apply their own automated features when displaying or promoting this posting. Women’s College Hospital has no control over these external platform tools.
If you suspect any recruitment related advertising, communication or content did not originate from Women’s College Hospital, please report it immediately by providing the relevant details to WCH Job Advertisement Fraud Reporting Form.
Employment at Women’s College Hospital is conditional upon the verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccine-preventable diseases, in alignment with WCH Communicable Disease Surveillance protocols. Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the Pre-Placement Health Review Form prior to commencing employment. Submission instructions will be provided in the new hire package and all requirements must be satisfied prior to commencing employment.
Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
