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Project Coordinator

LM Architectural Group | Environmental Space Planning
Winnipeg, MB

Job details

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Administrative experience
Microsoft Project
Communication skills

Full job description

We are currently seeking a Project Coordinator to join our collaborative studio in a key project support role. This position is ideal for someone who is highly organized, an excellent communicator, and energized by working closely with Principals, Project Managers, and Project Leads on exciting, meaningful projects.

Responsibilities

Project Coordination & Internal Team Support

Work very closely with the Project Manager and/or Project Lead to support the day‑to‑day coordination of projects.
Support project schedules, meeting minutes, action items, and follow‑up to ensure teams stay on track and project commitments are met.
Schedule in-person and or virtual meetings internally and externally with broader team, client group, track attendance, keep minutes and distribute abroad for project records.
Maintain and track project information including design decisions, scope of services, deliverables, and key milestones.
Assist with monitoring progress against project schedules, budgets, and contractual responsibilities, proactively flagging risks or gaps.

Communication & Follow‑Up

Facilitate clear, timely communication primarily within the internal project team to ensure alignment and accountability.
Support coordination with external consultants and stakeholders, including scheduling meetings, follow‑up on assigned responsibilities and deliverables.
Prepare and distribute internal and external project correspondence, updates, and reports as required.

Documentation, Organization & Compliance

Maintain well‑organized project documentation, including meeting minutes, schedules, decision logs, and records.
Support contract administration tasks and help ensure the team is meeting its contractual obligations.
Assist with coordination of proposals, invoicing support, and tracking information in collaboration with accounting.

Project Delivery Support

Provide ongoing administrative and coordination support to the Project Manager to enable effective project delivery.
Assist with permit applications, tender documentation, and construction administration activities as required.

Qualifications

Post‑secondary education in architecture, interior design, project management, or a related field is considered an asset.
3+ years of experience in a project coordination or administrative support role, preferably within an architectural, engineering, or design environment. (not mandatory)
Exceptional organizational and time‑management skills, with the ability to manage multiple priorities.
Strong written and verbal communication skills and a professional, confident approach to collaboration.
A proactive, detail‑oriented mindset with a genuine interest in architecture and the design process.
Proficiency in Microsoft Word, Excel, and Outlook, Microsoft Project or other scheduling software, familiarity with emerging technologies and Ai welcome.

We are seeking a candidate who is passionate about contributing to high‑quality, well‑coordinated architectural projects and who values professionalism, accountability, and collaboration. The ideal candidate is highly organized, detail‑oriented, and an excellent communicator who enjoys working closely with Project Managers, Project Leads, and Principals to support successful project delivery.

You bring a proactive mindset, take initiative, and are comfortable managing multiple priorities while maintaining accuracy and follow‑through. You are confident working independently while also thriving as part of a collaborative team, supporting project goals, meeting contractual responsibilities, and helping ensure teams remain aligned, informed, and on track throughout all phases of a project.

Please provide PDFs of CV, portfolio, and cover letter letting us know why this position interests you and why you are the ideal candidate by emailing [email protected] with the subject line “Project Coordinator Position” Salary negotiable based on level of experience. We would like to thank all applicants in advance for their interest in us. We encourage applications from all qualified individuals and believe strongly in diversity. Please note however that only those selected for interview will be contacted.

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