Co-operative Education Co-ordinator
Durham College
Oshawa, ON
COMPETITION NO. SS19-76

SUPPORT STAFF
POSITION OPPORTUNITY
NEW POSITION () FULL TIME (X)
REPLACEMENT (X) PART TIME ()
TEMPORARY (X) December 2019 – June 2021

POSITION INFORMATION:
Payband: I
Salary: Starting Rate: $34.01; Four Year Rate: $39.41
Department: Career Development & Co-operative Education
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm) with some evening and weekends
Reporting To: Director, Career Development & Co-operative Education
Campus Location: Oshawa (with some travel to Whitby campus)

DUTIES AND RESPONSIBILITIES:
1. The incumbent provides guidance, direction and support to students participating in co-operative education (co-op) programs. Some specific responsibilities include:

Work in conjunction with the director to provide students with guidance (group presentations and individualized assistance) in co-op procedures and services
Creates industry-specific content for programs to ensure all co-op content is relevant to the individual industry they are serving
Delivers employment skills workshops to co-op students from a variety of disciplines.
Guides students through the deliverables (resume, cover letter, interview techniques), and provides appropriate feedback, to maximize student engagement and success.
Provides students with advice and insight regarding job opportunities
Maintain regular contact with students on co-op work terms email check-ins, visiting their place of employment, or by telephone, video conferencing, or other digitally-mediated technology
Responsible for accurate and timely feedback to the College (i.e. Co-op director, faculty, associate deans, and Program Advisory Committees) from employers and students on work terms which may impact course sequencing, curriculum and employment trends. This may come in the form of interviews, site monitor visits, job development and meetings. This feedback process is essential to the overall success of the college, our students and employment partners involved with co-op.
Facilitates student transfer processes and system access as well as tracks and updates co-op employment statistics
Monitors progress, ensuring students are meeting course requirements and follows up with students as required
Liaises with students and employers when necessary when documentation is missing or work submitted is not at an acceptable level
Coaches students through one-on-one and group sessions on employment concerns, workplace issues and co-op procedures
Submits grades for work term performance, in accordance with academic deadlines
In collaboration with colleagues, conducts work term monitor visits, as required.

2. incumbent secures program-related, paid employment opportunities for Durham College students enrolled in programs with co-op options, through proactive marketing and promotions activity.

Promotes Durham College co-op and programs to potential new employers and maintains positive business relationships with current co-op employers
Liaises with established co-op employers, regularly assessing and updating staffing needs and securing new employment opportunities for co-op students
Develops referrals and secures work opportunities by prospecting activity with participating employers, other college employer-based programs, faculty, professional and trade associations, trade publications, etc.
Consults with employers regarding the development of job descriptions to ensure suitability for work term employment
Ensures that employers understand the co-op processes prior to posting job leads. This may include, but is not limited to, advising on the preparation of a new job description, guiding the employer regarding interview schedules and employment offers to students for the upcoming work term
Documents on the Co-op portal, Learning Management System (LMS) and Banner information regarding work terms, student issues, performance and practice goals, employer records, job postings, contact information and Co-operative Education Tax Credit acknowledgements
Maintains a program-specific database of employment leads, using the college-provided software, and actively reaches out to new, active, and dormant leads.

3. The incumbent contributes to the efficient operation of the Co-op office, through the provision of the following services:

Maintains regular contact with the director and college stakeholders to enable timely creative problem solving when difficulties arise, and provide a high level of professional and competent service
Updates appropriate forms and materials to ensure effective communication of information to students, employers, program co-ordinators, and academic administrators
Generates statistical data for regular reporting for distribution to College employees, program advisory committees and external government and business sources
Represents Durham College at professional workshops, conferences, trade shows and education venues
Provides back-up for director at various meetings
Facilitates effective liaison and linkage between the business and industry and the various program departments at the College
Performs a role in promoting the various training programs and services available through Durham College such as post-secondary programs, corporate training initiatives, field placements, etc.

QUALIFICATIONS:
A minimum 3-year diploma or degree in Business, Communications, Human Resources, Social Sciences or related field
A minimum of 5 years experience in a student services or employment services environment and including a minimum of 3 years experience developing and delivering employment preparation services ideally in an academic setting
Experience in job development, sales/marketing, cold calling/sales techniques, and Customer Relationship Management (CRM) systems is an asset
Strong planning and organizational skills with an ability to meet tight deadlines and changing priorities
Excellent public speaking and communication skills (oral and written) for presenting to employers, advising students and facilitating employment preparation sessions
Knowledge of post-secondary sector, the Canadian Labour Market, Durham College programs, employment trends and marketing techniques
Proven experience working in an environment with high-volume client contact, detailed tracking systems, ongoing change and tight deadlines is critical
A high degree of professionalism and diplomacy is required
A valid G driver’s license is required.
Proficiency in Banner or similar data management systems, and experience working with LMS, and co-op and career software systems

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

Telephone: 905.721.3073

Email: HumanResources@durhamcollege.ca

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 4:00 p.m. on November 1, 2019. Competition number SS19-76.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Required Skills

Required Experience