Bookkeeper & Office Administrator
All Ontario Striping – Toronto / GTA
Full-time
$55,000–$65,000 per year, depending on experience
All Ontario Striping is a growing GTA construction-services company specializing in pavement marking, asphalt and concrete repair, traffic and parking-lot services, industrial markings and related property-maintenance work.
We are looking for an experienced, highly organized Bookkeeper & Office Administrator to take ownership of day-to-day bookkeeping, accounts receivable, invoicing, financial-document processing and project administration.
This is more than a basic administrative-assistant position. The successful candidate should be comfortable working independently in QuickBooks Online, following up persistently on outstanding accounts and maintaining accurate financial and project documentation.
Responsibilities
- Enter and maintain transactions in QuickBooks Online.
- Process vendor bills, expense receipts and supporting documentation.
- Prepare and issue customer invoices.
- Maintain accurate customer and vendor records.
- Manage accounts receivable and payment follow-up.
- Confirm that invoices reach the correct accounts-payable contacts.
- Monitor payment terms and overdue balances.
- Contact customers regarding outstanding payments and maintain clear follow-up records.
- Track promises to pay, disputes and next actions.
- Assist with payroll administration and employee documentation.
- Prepare and organize project paperwork, including certificates of insurance, training certificates, Form 1000 and customer-required documents.
- Maintain organized digital financial and administrative records.
- Coordinate bookkeeping information with the company's external accountant.
- Use AI-assisted receipt, invoice and administrative workflows as these systems are implemented.
Required Qualifications
- Hands-on bookkeeping experience.
- Strong working knowledge of QuickBooks Online or comparable accounting software.
- Good understanding of accounts receivable and invoice follow-up.
- Strong attention to detail and accuracy.
- Excellent organization and document-management skills.
- Ability to prioritize multiple administrative tasks.
- Professional written and verbal communication.
- Comfortable learning new digital and AI-assisted workflows.
Preferred Experience
- Construction or contractor bookkeeping.
- Project-based invoicing.
- Accounts receivable collection.
- Payroll administration.
- Construction compliance or project documentation.
How Success Will Be Measured
Performance will include:
- accuracy and timeliness of bookkeeping;
- speed of invoice issuance after completed work;
- control of outstanding accounts receivable;
- completeness of payment follow-up;
- reduction of unprocessed bills and receipts;
- accuracy of financial documentation;
- timely completion of project administrative requirements.
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Toronto, ON M8Z 1A8
