The Executive Director of the Paralympic Sports Association (PSA) is responsible for the successful leadership and management of the Paralympic Sports Association (PSA) according to the strategic direction set by the Board of Directors. The Executive Director is responsible for establishing and executing major goals and objectives for the Paralympic Sports Association (PSA) as outlined in the PSA’s strategic plan, by-laws and policies of the organization.
The Executive Director provides leadership, direction, and guidance of the PSA’s activities and implements policies established by the Board of Directors. The position is responsible for the analysis and evaluation of the effectiveness of all organization operations. The Executive Director develops and maintains an effective organizational structure and processes including all human resource policies, fund development, volunteers and membership. They coordinate major activities through personnel at PSA and through collaboration with other organizations.
The Executive Director represents the organization to: the adapted and non-adapted sports, physical activity and recreation community; local, provincial and federal governments; regulatory bodies and other agencies; community and civic organizations; donors, funders, and supporters.
Paralympic Sports Association (PSA) is a volunteer driven non-profit organization dedicated to improving the quality of life for individuals with a disability through the media of sports and recreation programs. PSA began in 1965 and has since become a strong presence in Edmonton and the adapted sports community. Since then, PSA has grown to have a provincial presence, working with organizations around Alberta to expand our programs in several other communities.
To learn more, visit their website at: www.parasportsab.com
Duties include but are not limited to:
Strategic Management and Leadership
- Collaborate with the Board of Directors in developing long-term strategic plans to guide the organization, ensuring that the budget, staff and priorities are aligned with the PSA’s core mission and vision.
- Prepare annual operational plans with clearly defined and measurable goals and objectives that align with the long-term strategic plan.
- Monitor progress towards goals and objectives on an ongoing basis and report progress on strategic initiatives to Board, staff and volunteers.
- Effectively and efficiently oversee the day-to-day operations of the organization and provide inspirational leadership and direction to all staff and volunteers.
- Cultivate a strong and transparent working relationship with the Board and ensure consistent, ongoing and open communication.
- Work closely with PSA’s Board Chair, Executive Committee, and any appointed committees, regularly attending Board and Committee Meetings.
- Provide advice and leadership in the development of policy and standards consistent with PSA’s mission and vision.
- Ensure the Chair, Executive, Committees and Board are well informed regarding the organization’s activities, issues and risks, and provide regular information and updates as to progress on key initiatives and projects.
- Prepare background information and reports for the Board on policies and issues to assist with policy and governance decisions.
- Ensure all Board motions, actions and decisions directed to the Executive Director are followed up on and implemented.
- Presenting a thorough, complete and accurate Executive Director Report at each Board meeting.
- Secure adequate funding for the long-term operation of the organization through fundraising, grants, social enterprise, membership development and donations.
- Oversee the financial status of the organization, including developing long and short term financial plans.
- Developing an annual budget and monitoring it regularly to ensure fundraising and expense targets are met and adhered to.
- Ensure strong fiscal policy and financial controls are in place and that CRA legislation is complied with at all times.
- Ensure the effective use of the organization’s funds, accurately setting financial priorities to ensure the organization is operating in a manner that supports program priorities and staff needs.
- Act as the key interface with the bank, and monitor cash management policies and processes.
- Manage official records and documents in compliance with funder guidelines and government regulations.
- Manage all annual AGLC reporting.
- Work closely with the bookkeeper and the Finance Committee to prepare monthly financial reports as well as regular, comprehensive financial reports on revenues and expenditures to the board.
- Ensure the audit is completed within the timelines required and that all financial reporting required by provincial and federal laws, including the tax return, are submitted by the deadlines required.
- Develop a comprehensive annual fundraising strategic plan with clear objectives and a strategy for success in each fundraising initiative, as well as anticipated quarterly targets.
- Identify, research and analyze fundraising alternatives, pursuing those likely to generate the greatest results.
- Provide oversight in the development and operation of all fundraising programs and events.
- Develop and maintain strong relationships with current and potential members, donors, businesses consistent with the organization’s mandate and values, government and private foundations providing support to sustain the financial viability of the organization.
- Formulate and execute comprehensive marketing and branding strategies to increase revenue from major donors, foundations, government agencies, and others.
Human Resource Management
- Actively foster a productive, team-based work environment and build a long-term team to ensure programs and projects are sustainable over the long term and aligned with PSA’s mission, vision and strategic plan.
- Provide employees with clearly defined performance expectations (goals, objectives, deliverables), guidance, and direction.
- Establish open and ongoing communications with employees and provide them with regular feedback as to how they are doing in meeting their performance objectives.
- Ensure employees have a clear understanding of the policies, procedures and guidelines they must follow.
- Ensure employees have the materials, tools and resources they require to do their jobs effectively.
- Use positive reinforcement to maximize employee performance.
- Continually strive to develop the skills of employees by providing ongoing training, coaching and mentoring, as well as professional development opportunities.
- Monitor the performance of employees on a continuous basis to ensure requirements, goals, objectives and deliverables are met, providing appropriate coaching and mentoring to improve their skills in areas where they may be lacking.
- Conduct formal performance reviews with employees on an annual basis.
- Apply appropriate corrective and/or disciplinary action for employees when they are not meeting performance expectations.
- Determine staffing requirements for organizational management and program delivery.
- Ensure personnel policies and best practices are current and enforced.
- Facilitate ongoing collaboration between program areas and strengthen internal communications with staff and volunteers throughout the organization.
- Provide oversight to ensure program quality and effectiveness by monitoring outcome measures in program delivery, risk and fiscal management and program results.
- Increase efficiencies and consistency throughout the organization by developing and implementing structures, policies, procedures and guidelines across program areas.
- Bachelor’s Degree in a related field.
- 3+ years of senior nonprofit management experience.
- Strong organizational abilities including planning, delegating, program development and task facilitation.
- Solid budget management skills including budget preparation, analysis, decision making and reporting.
- Strong business skills, including business development of various social enterprises.
- Ability to convey a vision of PSA’s strategic future to staff, board, volunteers and donors.
- Knowledge of fundraising strategies and donor relations unique to nonprofit sector.
- Skills to collaborate with and motivate board members and other volunteers.
- Strong written and oral communication skills.
- Ability to interface and engage diverse volunteer and donor groups.
- Knowledge of human resources management and a demonstrated ability to oversee and collaborate with staff.
- Familiarity with federal and provincial legislation applicable to voluntary sector organizations including employment standards, human rights, occupational health and safety, charities, CPP, EI, health coverage, etc.
- Strong public speaking ability.
- Ability and desire for creating and maintaining strong partnerships with business and community organizations, and interest in assisting in facilitating sector coordination and collaboration.
- Event planning and hosting experience.
- Computer skills: MS Office, notably Word, Excel, PowerPoint, Outlook, Teams, QuickBooks, and any online or network technologies including the internet and specifically various social media (Facebook, Instagram, Twitter, etc.).
DEMONSTRATED WORK PRACTICES AND COMPETENCIES
- Be Adaptable: Demonstrate a willingness to adapt to circumstances and to be versatile and tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Behave Ethically: Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Innovate and Be Creative: Develop new and unique ways to improve operations of the organization and to create new opportunities.
- Be Engaging: Understands the value of developing strong interpersonal relationships with staff and Board members; actively pursues opportunities to engage in direct, personal, unstructured dialog.
- Be Flexible: Able to shift gears quickly and multi task.
- Focus on Member Role: Understand and promote the unique foundational and ongoing role of the organization’s membership and its Board in the day-to-day governance and operation of the organization.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Lead: Positively influence others to achieve results that are in the best interest of the organization while enhancing employee or volunteer job satisfaction.
- Make Decisions: Assess situations to determine the importance, urgency and risks involved, and make clear decisions which are timely and in the best interests of the organization.
- Organize: Set priorities, develop work schedules, monitor progress towards goals, and track details, data, information and activities.
- Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate viable solutions, and make recommendations and/or resolve the problem.
- Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision, mission, and values of the organization.
- The Executive Director usually works in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces.
- The Executive Director will work a standard work week, but additionally will often work evenings, weekends, and overtime hours to accommodate activities such as participation in Board and other meetings and representation of the organization at public events.
Reference ID: EXEC1
Job Types: Full-time, Permanent