Administrative Assistant - (190001JU)
1. GENERAL DESCRIPTION of RESPONSIBILITY
1.1 By delegation from the Administrative Manager or Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch’s services to clients always are of high quality.
2. SPECIFIC RESPONSIBILITIES
2.1 To provide the following services to the Branch as needed:
- Reception · FAX
- Switchboard · Filing
- Mailing · Ordering
- Copying · Invoicing
- Word processing · Light packing and shipping
2.2 To maintain the inventory of office supplies.
2.3 To maintain appointment calendars for department personnel and to arrange travel plans.
2.4 To expedite within the Branch the preparation, maintenance, distribution, and control of documentation.
2.5 To coordinate preparation and distribution of reports.
2.6 To maintain assigned area, files, supplies, and equipment in a clean and orderly manner.
2.7 To assure that confidential departmental information and files are maintained in a proper and secure fashion.
2.8 To be a positive representative of the Branch and the Company to the public through the practice and enforcement of proper office decorum.
2.9 To carry out the above responsibilities, and all others which may be assigned, in a manner demonstrating support for and adherence to the Company’s Safety Policy and Procedures, Quality Policy and Procedures, Ethics Policy, Environmental Management System, Vision and Strategy, and to exercise good judgment, common sense, and diplomacy in so doing.
3. SUPERVISION EXERCISED
3.1 The Administrative Assistant normally has no personnel responsibility or authority.
4. SUPERVISION RECEIVED
4.1 The Administrative Assistant reports to the Administrative Manager where such position exists. If no such position exists, the Administrative Assistant will report to the Branch Manager.
5.1 The Administrative Assistant should have a high level knowledge of office equipment and software such as computer, word processor, typewriter, database, spreadsheet, TELEX, facsimile, photocopier, postage meter, telephone, and switchboard, and must know and demonstrate use of proper spelling and grammar, and filing and typing techniques. There are no specific academic or experience requirements except those that might be established by the hiring authority responsible for filling the position.
5.2 The Administrative Assistant should have a positive attitude, a high tolerance for job pressure, and a special ability for working and communicating with persons of diverse personalities and backgrounds.
5.3 The Administrative Assistant frequently will be the first Company representative seen by a visitor to the Branch. Therefore, good grooming, etiquette, and the ability to make a favorable public impression are essential. These qualities will be judged by the hiring authority.
Hamilton South Service Road 710 South Service Road Hamilton L8E 5S7
CAN01:Intertek Testing Services (ITS) Canada Ltd
21.Jun.2019, 8:40:02 AM