Overview
Seeking a reliable, organized, and hands-on Event Assistant to support the planning, coordination, setup, and breakdown of events. This role is ideal for someone who enjoys working in a fast-paced environment, has a strong eye for detail, and takes pride in helping bring beautiful event experiences to life.
The Event Assistant will work closely with the Event Coordinator and Decor Team to ensure seamless execution of weddings, corporate events, birthdays, social gatherings, and special occasions.
Key Responsibilities
Event Preparation & Coordination
- Assist with event planning and logistics before event day.
- Prepare event materials, décor items, inventory, and supplies.
- Coordinate with vendors, venues, and team members as directed.
- Support timeline management and ensure tasks are completed on schedule.
- Communicate updates and potential issues to the Event Lead.
Event Setup
- Transport, unload, and organize décor items at event venues.
- Assist with setting up backdrops, balloon installations, tablescapes, centerpieces, signage, and other décor elements.
- Ensure all setup is completed according to design plans and client expectations.
- Maintain a clean, organized, and professional work environment throughout setup.
Event Support
- Provide on-site support during events as needed.
- Troubleshoot unexpected issues and assist with last-minute adjustments.
- Ensure décor and event spaces remain presentable and functional.
Event Breakdown & Inventory
- Carefully dismantle event décor and installations.
- Pack, load, and transport inventory back to storage.
- Inspect inventory for damages or missing items.
- Assist with inventory organization, cleaning, and maintenance.
Qualifications
- Previous event, hospitality, customer service, or décor experience is an asset but not required.
- Ability to lift and carry up to 50 lbs.
- Comfortable standing for extended periods and performing physical tasks.
- Strong attention to detail and problem-solving skills.
- Excellent communication and teamwork abilities.
- Reliable transportation and willingness to travel to event locations.
- Availability to work evenings, weekends, and holidays as required by event schedules.
The ideal candidate is:
- Highly organized and dependable.
- Creative and enjoys working in event environments.
- Resourceful and able to think on their feet.
- Proactive and takes ownership of assigned tasks.
- Positive, professional, and client-focused.
- Comfortable working both independently and as part of a team.
Position Details
- Contract position
- Flexible hours based on event bookings
- Weekend and evening availability required
What You'll Gain
- Hands-on experience in event planning and design.
- Opportunity to work on weddings, corporate events, and luxury celebrations.
- Creative and collaborative work environment.
Pay: $20.00 per hour
Licence/Certification:
- Driving Licence (required)
Willingness to travel:
Work Location: In person
