Position Title Administrative Assistant
Department/Unit Arts - Dean's Office
Posting Number S315-22
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. The Administrative Assistant provides front-line reception service to students, staff, faculty members and visitors, as well as direct administrative support to the Assistant Dean (Student Matters) and the Assistant Dean (Academic Integrity Officer).
Serve as initial contact for students and faculty on all matters related to the Assistant Dean (Student Matters) and Assistant Dean (Academic Integrity Officer). Coordinate related administrative processes, ensuring compliance with university policies and procedures.
Respond to inquiries (in person, by phone and by email), redirecting as necessary and appropriate, providing relevant resources and contact information.
Update faculty-level and Dean’s Office web pages; participate in website-related projects.
Maintain a sound working knowledge of University, Faculty, Senate and academic policies and procedures, especially in relation to student matters such as waivers, dismissal, probation, discipline, appeals and academic integrity.
Assist with TA hiring processes: distribute and post job opportunities, provide applications to faculty member hiring lead, prepare Electronic Personnel Action Forms for hires, correspond with hires for information needed for payroll processes.
Provide general administrative support to the Dean’s Office including maintaining files, ordering office supplies, handling mail and courier packages, etc.
Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Business/Office Administration diploma with approximately three years’ related experience (or equivalent combination of training and experience) is required. Must have experience with general administrative functions and in providing excellent client services. Experience in higher education or a similarly complex organization (government, health, etc.) is considered an asset. Proficiency with Microsoft Office Suite, Acrobat Reader, and website maintenance required. The ability to prioritize workload including multiple concurrent demands is essential. Excellent judgment as well as tact and diplomacy are required. Excellent communication skills required, including the ability to write concisely and clearly, using inclusive, respectful language.
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies 1
Open Date 07/29/2022
Close Date 08/11/2022
Open Until Filled No
Special Instructions to Applicant