Office Administrator
The Office Administrator supports the smooth operation of the Data Processing System in entering data. They must maintain full confidentiality of the information and must have a good working knowledge of (Windows Office Package) computers, producing accurate work.
Position Summary
The Office Administrator keeps day-to-day site operations running smoothly through accurate data entry, customer service, and routine financial processing. This is a hands-on role focused on entering transactions, handling customer inquiries, balancing inventory, and preparing bank deposits. The successful candidate is detail-oriented, discreet with confidential information, and comfortable juggling shifting priorities throughout the day.
Key Responsibilities
Data Entry & Transaction Processing
- Enter purchases, invoices, and postings into the data processing system accurately and on time.
- Process sales and customer payments.
- Prepare and balance daily batches.
- Maintain the integrity and accuracy of customer accounts.
Cash Handling & Inventory
- Prepare bank deposits and reconcile them to daily batches.
- Balance inventory and investigate variances.
- Apply sound clerical judgment to protect the financial interests of CMF.
Customer Service
- Respond to customer account inquiries professionally and follow through to resolution.
- Answer incoming calls, take clear messages, and route them promptly.
- Provide courteous, helpful service to customers, co-workers, Petro-Canada contacts, and other CMF sites.
- Maintain a positive, professional attitude at all times.
General Office Support
- Monitor and order office supplies to maintain adequate stock.
- Provide coverage for other office positions during vacations, sick leave, or absences.
- Observe and follow all workplace safety practices.
- Maintain full confidentiality of all customer, financial, and company information.
Reporting:
Reports directly to the CMF Controller.
Qualifications:
Required
- High school diploma.
- Proficiency with Microsoft Office and Backoffice ERP systems.
- Working knowledge of invoicing and accounts receivable.
- Strong customer service skills, both on the phone and in person.
- Accuracy, attention to detail, and ability to maintain confidentiality.
Preferred
- Post-secondary education in business, accounting, computers, or office management.
- Experience with bookkeeping software and databases.
- Prior office or administrative experience.
- Familiarity with cash handling, deposits, and inventory balancing.
Core Competencies
- Accuracy — produces dependable work the first time.
- Discretion — safeguards sensitive financial and customer information.
- Adaptability — flexes to changing workloads and covers teammates as needed.
- Communication — clear, professional, and friendly with every audience.
- Initiative — spots issues, asks questions, and follows through.
Please send your resume at [email protected] .
Job Types: Full-time, Permanent
Pay: $26.00-$28.00 per hour
Benefits:
- Dental care
- Extended health care
- RRSP match
- Vision care
Education:
- Bachelor's Degree (preferred)
Experience:
- Administrative experience: 1 year (required)
- Accounts receivable: 1 year (preferred)
Work Location: In person
