Calling all Executive Assistants, Personal Assistants, hospitality professionals, chaos coordinators, luxury service experts, and people who somehow make the impossible happen…
If colour-coded calendars, five-star service, solving problems before anyone knows they exist, and no two days ever looking the same sounds like your kind of fun, we’d love to hear from you.
This isn’t your typical role. It’s a dynamic position supporting a high-performing team across executive support, hospitality, special projects, travel, and operations.
The Wellness Group is a thriving and diverse portfolio of companies that excel in innovation, disruption, and industry leadership on a global scale. We are seeking a talented, organized, and proactive Operations Assistant to support our chief of staff and executive team. This is an exciting opportunity for a motivated professional who thrives in a fast-paced environment and is passionate about supporting senior leadership while learning and growing within a dynamic organization. This person will report to the Chief of Staff.
What You’ll Do:
- Manage executive calendars, schedule and coordinate meetings.
- Provide clerical support: data entry, note-taking, filing, and document preparation.
- Deliver exceptional service to both internal and external stakeholders.
- Use tools such as QuickBooks, Google Suite, Microsoft Office (including Outlook Calendar), DocuSign, and Adobe.
- Maintain strict confidentiality of sensitive and proprietary information.
- Coordinate complex travel arrangements and prepare detailed expense reports.
- Travel with the executive team as needed.
- Record and distribute meeting minutes.
What You Bring:
- Minimum 2 years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Self-starter with the ability to work independently and with minimal supervision.
- Excellent written and verbal communication skills.
Job Type: Full-time
Pay: From $70,000.00 per year
Application question(s):
- Can you walk us through a time you managed complex scheduling and travel logistics for multiple executives? How did you handle conflicts, last-minute changes, or time zone challenges?
- This role requires discretion and a high level of trust. Describe a situation where you had to handle sensitive or confidential information. How did you ensure professionalism and confidentiality?
Education:
- Secondary School (preferred)
Experience:
- Executive assistant: 5 years (required)
Language:
- Excellent English (required)
Work Location: In person
