Position: Program Coordinator - Regional Cancer Program
Status: Full Time (x1)
Dept/Health System: Regional Cancer Program - Credit Valley Hospital
Posted: March 26, 2020
Internal Deadline: April 2, 2020
The Mississauga Halton Central West (MHCW) Regional Cancer Program (RCP) oversees the delivery and quality of cancer services for residents of both the Central West and Mississauga Halton regions. We are one of 14 Regional Cancer Programs created by Cancer Care Ontario to ensure cancer care is delivered according to province-wide quality and performance standards. Aligned with Ontario Health (CCO) Ontario Cancer Plan V, the MHCW Regional Cancer Program is dedicated to delivering the highest quality, compassionate, person-centred cancer care and treatment that is designed to improve patient outcomes and reduce the burden of cancer.
Overview of the opportunity:
Reporting to the Regional Director of the Regional Cancer Program, the Regional Program Coordinator will work alongside the leadership team to manage and coordinate functions, including:
Managing Information Flow & Ensure Strategic Decision Making
Liaising with RCP leadership to provide direction and guidance to partnering hospitals in alignment with Ontario Health (CCO), Ontario Cancer Plan V, and performance indicators. Escalating risks as appropriate.
Liaising with Regional Cancer Program leadership to coordinate strategic initiatives aligned to the MHCW Region, and Ontario Health (CCO).
Collaborating with other hospital partners and Enabling Services areas to support the regions performance and strategic decision-making.
Managing RCP Program Structures & Meetings
Collaborating with key hospital partners to develop strategic agendas for leadership committee meetings, which includes developing work plans to ensure effective decision making and agenda management.
Liaising with Program Leaders and Administrative Assistants to support accountability and meeting logistics.
Preparing Communications, Briefings, Presentations & Reports
Performing external and internal analysis across the region, leveraging business acumen and writing, to create reports, presentations, speeches, letters and other documents for both internal and external use.
Leading the development of regular reports on behalf of the Regional Cancer Program (RCP), including quarterly reports to ensure partners are informed.
Developing and managing communications by responding to requests, gathering additional information, triaging and referring to program leadership as appropriate to ensure requests are addressed in a strategic, timely and coordinated manner.
Supporting Effective Regional Program Operations
Participate in planning and implementation of key projects.
Working with Leadership, Hospital Partners, and Program Administrative Assistants to complete ad-hoc duties and support day to day efficient functioning of the office, including management of priorities.
Maintain an accurate distribution of leadership teams across region.
Track regional deliverables to ensure timely communication and reporting.
Consult with Ontario Health (CCO) for expected deliverable or communication.
Provide administrative support in coordinating CCO communications and deliverables with regional partners.
Provide support to Regional Cancer Program Clinical Leads.
Liaising with finance and payroll departments for accurate record keeping purposes.
Post-secondary degree/diploma required in Medical Office Administration
Minimum 5 years of healthcare work experience in an administrative capacity required, cancer program experience an asset
Strong knowledge of Microsoft Office (Outlook, Word, Visio, and Excel required)
Minimum typing speed of 60 wpm.
Must be extremely detail oriented
Excellent communication and organizational skills, and a strong track record of working collaboratively with leaders and their support staff from within the organization and with external partners
Strong knowledge of calendar management and demonstrated experience supporting committees
Demonstrates a high degree of initiative, self-direction and ability to multitask, and ability to prioritize work in a fast paced environment
Able to work independently and as part of a team to meet timelines and accomplish goals
Satisfactory attendance and performance required
Must be able to work flexible hours and travel when required between partner sites (Trillium Health Partners, William Osler Health System, Halton Healthcare, Headwaters Health Care Centre)
Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
Trillium Health Partners is an equal opportunity employer committed to fostering a healthy, safe and respectful environment for healing, based on our values compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone who provides care, supports caregiving, receives care or visits the hospital.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply but only those selected for further consideration will be contacted.