Real Estate Brokerage Deal Administrator & Bookkeeper
Company: Leaf & Palm Realty Corp. Location: Richmond Hill, Ontario Job Type: Full-Time Reports To: Broker of Record
About Us
Leaf & Palm Realty Corp. is a full-service Luxury real estate brokerage with offices in Ontario Canada and Florida USA with an active residential portfolio and a growing network of agents and property management operations. We're looking for a detail-oriented professional to manage deal administration and day-to-day bookkeeping for transactions and associated companies.
Position Overview
We are seeking a Deal Administrator and Bookkeeper to manage the full lifecycle of real estate transaction paperwork and maintain accurate financial records for the brokerage. This role is ideal for someone who thrives on structure, deadlines, and precision, and who is comfortable working closely with agents, lawyers, and the broker of record.
Key Responsibilities
Deal Administration
- Review, process, and track all Agreements of Purchase and Sale (APS), listing agreements, and commission agreements for compliance with RECO/TRESA requirements
- Prepare and maintain complete transaction files (conditions, waivers, amendments, disclosures, FINTRAC forms)
- Coordinate with agents, lawyers, and lenders to ensure timely closing of deals
- Track commission calculations, splits, and payouts to agents
- Maintain the brokerage's trust ledger and ensure deposits are handled per RECO trust account rules
- Monitor deal pipeline and flag missing documents or upcoming deadlines
Bookkeeping
- Manage day-to-day bookkeeping using QuickBooks (or equivalent), including accounts payable/receivable
- Reconcile brokerage operating and trust bank accounts monthly
- Process agent commission statements and remittances
- Prepare monthly financial summaries and reports for the broker of record
- Assist with HST filings and year-end reporting in coordination with the external accountant
- Maintain organized digital and physical records in line with RECO retention requirements
Qualifications
- Prior experience in a real estate brokerage, law firm, or property management back-office role strongly preferred
- Familiarity with RECO/TRESA compliance requirements and standard OREA forms is a strong asset
- Bookkeeping experience with QuickBooks or similar accounting software
- Strong Excel skills; comfort with brokerage/CRM software (e.g., Lone Wolf , BrokerBay, and Canva ) an asset
- Exceptional attention to detail and ability to manage multiple deals/deadlines simultaneously
- Prepare marketing packages and proformas
- Strong written and verbal communication skills
- Ontario real estate license not required, but an asset
What We Offer
- Competitive salary commensurate with experience
- Flexible schedule
- Collaborative, hands-on work environment
- Opportunity to grow with the brokerage as transaction volume and portfolio expand
- Office based in Richmond Hill, Ontario
To Apply: Please send your resume and a brief cover letter to [email protected] with the subject line "Deal Administrator & Bookkeeper Application."
Leaf & Palm Realty Corp. is an equal opportunity employer.
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Expected hours: 20.0 – 40.0 per week
Benefits:
- Flexible schedule
- On-site parking
- Paid time off
- Store discount
Flexible language requirement:
Education:
- Secondary School (preferred)
Experience:
- B2B sales: 1 year (preferred)
Language:
Licence/Certification:
- Chartered Professional Accountant (required)
Work Location: In person
