Join a team that loves what they do and the people they do it with. This is an administrative position working with Project Managers and Site Superintendents to complete commercial construction projects.
Matra is a commercial general contractor and construction management firm, specializing in interior tenant improvements and working in occupied spaces. The successful candidate will provide administrative support to project managers to the total performance of each project in conformance with corporate processes and procedures.
The position involves the following:
- Prepare and execute project related contracts including subcontracts, material purchase orders and bonding/insurance requirements
- Prepare project documentation including client submittals, site document sets and RFIs
- File (mainly electronically) all project related documentation
- Prepare monthly invoicing and required backup as per client AR procedures
- Collect and prepare all project close-out documentation (municipal, O&Ms and financial close-out)
- Attend site meetings remotely and in-person (as necessary)
- Support project stakeholders with administrative project needs
Applicants should have 3+ years of relevant project administrative experience in construction project coordination. Or are you an experienced coordinator from the film or other industry looking to make a career shift? While construction specific experience is a win, if you thrive in fast-paced environments, enjoy balancing dynamic schedules, and love managing multiple moving parts, this may be a good fit for you! Transition your expertise in coordinating projects, budgets, and timelines into a stable career with long-term growth opportunities in construction and development.
The position is a full-time salaried position with extended benefits after three months. It is an inclusive work environment with a great team. The successful candidate will be accountable for great work and trusted to do their part. If you love variety and get satisfaction from a job well done then please send a cover letter and resume in PDF to the attention of Kelsey Vincent.
Salary is based upon experience.
Job Types: Full-time, Permanent
Pay: $65,000.00-$85,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Application question(s):
- Describe your experience managing multiple construction projects simultaneously (15+). Include the types of deliverables you were responsible for (e.g., submittals, RFIs, change orders, closeout), the tools you used, and how you ensured accuracy and deadlines across all projects.
- List the construction or project management software you have used (e.g., Procore, Bluebeam, SharePoint, Sage, etc.). Give an example of a time you had to learn a new system quickly with minimal training—what was the system and how did you get up to speed?
Experience:
- construction administration: 3 years (required)
Work Location: In person
