Job description:
Administrative Assistant/ Front Desk
This posting is for an existing vacancy
Artificial intelligence may be used in the screening and assessment of applicants.
Colio Estate Wines Inc. requires a full time Administrative Assistant for the Head Office location in Mississauga. This position will provide general administrative support to all departments.
A bit of history…When we first opened our doors in 1980, we were recipients of the first winery license in the region since prohibition.
Today, our multi-award-winning picturesque winery in Harrow in the heart of what is now known as Essex/Pelee Island Coast Wine Country, boasts over three million litres of cooperage and produces over 400,000 cases per year.
Duties and Responsibilities include but are not limited to;
· General administrative support to both internal employees and external customers.
· Handling incoming / outgoing mail & couriers in an efficient & timely manner.
· Answering phone calls / emails and directing to the appropriate office.
· General photocopying, mailing, creating labels, file maintenance.
· Trips to the bank to make deposits, present bills for payment when necessary.
· Data entry support for Accounts Payable and Accounts Receivable.
· Ordering and distributing marketing materials to Sales reps.
· Coordinating graphic design needs for Sell Sheets / Point of Sale material.
· Ordering Office and Kitchen supplies and ensuring overall office cleanliness.
· Assisting with preparing for meetings, booking hotels, meals and flights.
· Setting up product tastings with internal and competitive products.
· Tracking and updating awards and scores and communicating internally,
· Gathering/printing materials for presentations.
Interested candidates should possess;
· High school diploma or GED, or an acceptable combination of education and experience.
· 2 years of administrative assistant, receptionist, or related office administration experience.
· Strong knowledge of general office procedures involving procurement, travel arrangements,
budget management, and so on.
· Strong written and verbal skills to communicate with all levels of the organization and its
executive team.
· Superior organizational skills and an excellent attention to detail.
· A strong knowledge of Microsoft Office (Excel, Word, and Power Point)
· Superior telephone manners and a strong customer service orientation.
· Ability to occasionally lift items as heavy as 40 lbs.
· A valid driver’s license and personal vehicle.
As part of the Colio team, you can expect;
· A competitive wage and comprehensive benefit package.
· A cooperative team atmosphere that does what it takes to get the job done.
· A safe, fun, winning and rewarding work environment.
· An opportunity to grow and develop yourself within the company’s organization.
As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure the smooth operation of the office. Your attention to detail, strong organizational skills, and ability to handle multiple tasks will contribute to the overall success of our team. If you are a motivated individual with excellent communication skills and a passion for providing exceptional customer service, we would love to hear from you.
Interested candidates are invited to submit their resume. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $43,000.00-$45,000.00 per year
Benefits:
- Dental care
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Ability to commute/relocate:
- Mississauga, ON L4W 2N3: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Front desk: 2 years (required)
- Administrative experience: 2 years (required)
Language:
Work Location: In person
