Reporting to the Manager, Contracts and Procurement, the Administrative Clerk is responsible for providing a broad range of financial and clerical services for the different branch sections. The support includes Accounts payable, Accounts receivable, Administrative support to the Contract and Procurement team and other sections within the Parks and Roads branch through administrative duties as required.
With a focus on client satisfaction, you will work in an integrated business model to:
- Process all accounts payable and accounts receivable transactions
- Reconcile credit card expenditures
- Process employee expense claims and cheque requests
- Process stationery and inventory supply requests
- Investigate anomalies and unusual transactions Issue LO and C
- Release purchase orders in accordance with accounting policies and procedures and procurement, contract management and payment procedures
- Create and implement templates related to typical correspondence and requests for information
- Support and participate in Parks and Roads Services projects and initiatives as required
- Provide support and back-up to other Administrative Clerks within the Section
- Perform other related duties as required
Qualifications:
- Completion of Grade 12 or completion of an appropriate certificate program from an approved business school/college
- 2 years of diversified experience in accounting, payroll time entry, and customer service experience and contract management duties such as tracking spend, change orders and tracking contract expiry dates
Assets:
- Accounting and Payroll Administration certificate
- Certified Accounts Payable Professional (CAPP)
Skills required for success:
- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
- Embracing a culture of equity, diversity, reconciliation and inclusion
- Alignment with the goals of the City Plan (https://bit.ly/3RZcCaA) and/or the Environmental Management System Enviso]
- Knowledge of and experience performing accounts payable and receivable duties
- Excellent verbal and written communication skills
- Focus on excellent customer service
- Ability to make decisions in accordance with established policies and procedures
- Excellent attention to detail with a high level of accuracy
- Excellent time management, with an ability to manage a large volume of work with conflicting demands and timelines
- Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
- Working knowledge of software and databases including Google Products (Docs, Sheets, Forms, Calendar and Drive), SAP ECC and SAP ARIBA
Work Environment:
- This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits.
Up to 1 full-time permanent position
Hours of Work: 40 hours per week. Monday through Friday
Salary: $23.787 - $29.534 (Hourly); $49,667.260 - $61,666.990 (Annually)
Talent Acquisition Consultant: RK/SG
Classification Title: Word/Data Processing Clerk II
Posting Date: Aug 30, 2024
Closing Date: Sept 13, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union : CSU 52
Department: Parks and Roads Services
Work Location(s): Circle Square, 11808 St. Albert Trail Edmonton T5L 4G4
