About the role
Immigration.ca is at the cutting edge of Canadian immigration law. We move quickly, run a tight ship, and we're looking for an experienced Administrative Legal Assistant / Paralegal to help us keep it that way.
This is a hands-on, fully remote contract role at the center of how the firm runs. You'll work across several systems and several files at once, serving as a key point of contact for clients and a connective link between consultants, legal staff, and firm leadership. If you're organized, tech-comfortable, and good at juggling competing priorities, you'll fit right in.
What you'll do
Client communication & inbox management
- Monitor and manage shared firm inboxes — responding to inquiries, routing messages, and flagging anything urgent
- Check and return office voicemails, following up as needed
- Stay in touch with clients through our firm’s centric technology client portal, answering questions and following up on missing documents
IRCC portal & file management
- Track IRCC notifications arriving in our inboxes and confirm status updates in the IRCC portal
- Notify clients of communication and updates from IRCC
- File government correspondence in client Google Drive folders
- Keep Monday.com project boards current and loop in the legal team on each file
New client onboarding
- Add new clients to Monday.com and set up their Google Drive folder structure
- Save signed contracts and send welcome emails outlining next steps
- Build new client profiles in Visto, including applicant and family details
File review & consultant coordination
- Review uploaded client documents for completeness and request outstanding core documents
- Coordinate file readiness with senior staff and hand off approved files to the legal team
What we're looking forYou'll thrive here if you have
- 2 - years minimum in a Canada based legal, immigration, or administrative support role
- Impeccible written and verbal English communication skills
- Confidence working in Google Workspace (Gmail, Drive, Calendar)
- Experience with — or a knack for quickly picking up — case and project management tools like Monday.com and Visto as well as our in-house technology products
- Experience with devising AI prompts for Claude, Perplexity, Gemini or ChatGPT
- A talent for staying organized when several priorities compete for your attention
- A genuine eye for detail, precision and a commitment to getting things right - the first time
Nice to have
- Familiarity with Canadian immigration processes and IRCC procedures
- Experience inside a law firm or other regulated professional services environment
What you'll get
- Compensation: To be determined, based on experience
- A collaborative team of 15+ lawyers and consultants and core management that actually has your back
- Exposure to Canadian immigration files and legal processes with a noted leading online entity in the industry — great ground for growing your career
- A fully remote setup, so you can work from wherever you do your best thinking
How to apply
Send your resume and a short cover letter telling us a bit about your relevant experience to [email protected] . Please use the subject line: Legal Assistant / Paralegal Application.
Pay: $45,000.00-$65,000.00 per year
Work Location: Remote
