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Administrative Assistant - Krembril Centre Research

CAMH
Toronto, ON

Job details

Full-time

Benefits

Extended health care
Dental care
Paid vacation

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Writing skills
Post-secondary education
English
Research
Microsoft Office
Administrative experience
Proofreading
Communication skills

Full job description

The Krembil Centre for Neuroinformatics is a world-class program created to transform our understanding of mental health by organizing, integrating, analyzing, visualizing and modeling data across all levels of the brain —from genes to circuits to behaviour. This multimodal data is gathered across the clinical environment including genetic, epigenetic, MRI, DTI, fMRI, hd-EEG, actigraphy and electronic medical record data. Teams will employ state-of-the-art techniques including topological data analysis, machine learning and multiscale computational modeling to accelerate identification and treatment of mental health disorders. Research is performed in an open, team science environment, with an emphasis on reproducible data-driven research and a patient-centric approach. A focus on global collaboration is key to transforming our understanding of mental health and its treatment. The centre will operate as an incubator for medical technologies to identify, manage and treat mental illness, while shaping policy at national and global levels. |

We are seeking an experienced and highly organized full-time, permanent Administrative Assistant to provide comprehensive support to our Directors and a team of Independent Scientists in a dynamic research and academic setting. This role is pivotal in ensuring the smooth operation of administrative functions while coordinating with various internal departments, including Finance, HR, Legal, Research Finance, Research Education, and the Research Services Office to align with CAMH administrative processes and requirements.

Responsibilities

Schedule Management: Coordinate and manage Scientists’ schedules by booking appointments and arranging meetings with internal and external stakeholders.
Document Preparation: Prepare, review, and manage confidential documents related to organizational, employee, and program-related projects.
Grant & Funding Support: Assist in the preparation, editing, and submission of grant/funding proposals, curriculum vitae, contracts, reports, and budgets.
Financial Administration: Process and track invoices, expense claims, and reimbursements; assist with travel approvals; monitor budgets; and support annual financial reporting.
Human Resources Support: Assist with onboarding/offboarding, staffing changes, and orientation processes for students, trainees, and staff.
Event & Meeting Coordination: Plan and organize meetings and events, including venue booking, catering arrangements, and logistics.
Administrative Coverage: Provide backup support for other administrative assistants as needed.
General Office Management: Ensure compliance with internal policies and regulatory requirements while promoting an inclusive and collaborative workplace.

This position is based at 250 College Street.

Qualifications

The successful candidate will have a post-secondary Certificate or Diploma in Office Administration or a related discipline, along with a minimum of three – five years of experience providing administrative support to senior leadership, preferably within healthcare or academic environments.

Research & Grant Experience: Prior experience in an academic or research setting with knowledge of grants and funding submissions is essential.
Financial Acumen: Strong financial skills, including budget tracking and expenditure monitoring.
Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and experience with virtual meeting platforms.
Communication & Writing Skills: Excellent writing, proofreading, and document preparation abilities for both internal and external audiences.
Organizational & Problem-Solving Skills: Ability to multitask, manage competing priorities, and meet tight deadlines with accuracy and attention to detail.
Professionalism & Confidentiality: High degree of discretion, tact, and professionalism when handling sensitive information

If you are a proactive and detail-oriented professional with a passion for supporting research and academic excellence, we encourage you to apply!

Compensation & Benefits:

Hiring Salary Range: $53,230.40 – $66,538.00 per year (based on qualifications and experience)
Full Salary Range : $53,230.40 – $79,845.60 per year (reflecting potential growth within the role)
CAMH Benefits Package: Includes extended health and dental coverage, HOOPP defined benefit pension plan, paid vacation and sick leave, and professional development opportunities.
This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well-being.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.
CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.
CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.
We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.

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