We hire great people for great jobs. Do you have effective organizational skills? Bring your skills to a role where you can really make a difference. We are looking for an Administrative Assistant to provide support within Lower Mainland Pharmacy Services . Are you prompt and professional in your delivery of service? Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director and managers.
Provide administrative and secretarial support by drafting, transcribing and typing correspondence, reports, presentations, and memoranda
Manage appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolving scheduling conflicts and issues
Arrange meetings as directed. Books and set up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting
Assist in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information
Develop and implements new work methods and procedures
Setting up and maintaining filing systems and databases
Perform general timekeeping functions, inputs data and forwards to payroll
We are looking for a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? You like helping people and you display excellent communication skills.
You will take a meticulous, hands-on approach to deliver high quality and precise work. A methodical approach is essential, to complete routine day-to-day tasks, and manage changing calendars, priorities, and timelines. You will carry a high standard of integrity, discretion, and confidentiality.
Graduated from a recognized administrative or secretarial program
Three years' recent related experience in a large complex business environment or health care environment
You type 55 wpm and are proficient with Microsoft Office applications: Word, Excel, and Outlook
An equivalent combination of education, training and experience is acceptable.
This regular full time position is based at Vancouver General Hospital in Vancouver, BC.
Lower Mainland Pharmacy Services delivers integrated pharmaceutical care, services and programs across Fraser Health (FH), Providence Health Care (PHC), Provincial Health Services Authority (PHSA) and Vancouver Coastal Health (VCH). Lower Mainland Pharmacy Services includes 10 functional portfolio groupings across the four organizations - Long-Term Care, Community Based Pharmacy Programs, Professional Practice and Education Programs, Medication Safety, Information Systems and Technology, Medication Use Management, Business Support, Pharmaceutical Purchasing, Pharmaceutical Production, and Drug Distribution Systems. We employ all levels of Pharmacy Professionals across Metro Vancouver, the Fraser Valley and the Sunshine Coast.
One Team, Best Pharmacy Care, Better Lives.