Position Summary
This position provides administrative and financial support across the Finance and Administration team. The incumbent is responsible for delivering excellent customer service while performing a broad range of finance, taxation, utility billing, accounts payable, accounts receivable and general administrative functions. Portfolio assignments may vary and are interchangeable based on operational requirements. The position is expected to maintain accurate financial records, support statutory processes, and provide cross-functional coverage for other Finance and Administration team members.
Hiring Salary Range
$57,000-$63,000 per year
Reports To
Manager, Finance and Administration
Duties and Responsibilities
- Provide administrative support across all Finance and Administration functions as assigned.
- Deliver front counter and telephone reception services, respond to customer inquiries, process payments and direct inquiries appropriately.
- Process accounts payable, including invoice verification, coding, approvals, cheque runs, electronic payments and vendor inquiries.
- Prepare and process accounts receivable invoices, monitor outstanding balances and assist with collections and transfers in accordance with County procedures.
- Process Visa payments, monthly remittances, journal entries and other financial transactions as assigned.
- Balance cash, prepare bank deposits and perform daily cash-out procedures as required.
- Administer property tax and utility accounts, including account maintenance, payment plans, auto-withdrawals, notices, penalties and customer inquiries, as assigned.
- Support statutory tax processes, including tax certificates, land title changes, school declarations, tax arrears, tax auction preparation, and assessment-related administration (such as tax appeal board clerk and commissioner for oaths) where designated.
- Maintain land, tax and utility records and ensure changes are accurately recorded.
- Prepare reports, reconcile records and maintain organized files for audit and legislative purposes.
- Coordinate mail, general inbox monitoring, employee ID cards, waste privilege cards, office supplies and other administrative functions as assigned.
- Provide cross-training and backup coverage for other Finance and Administration portfolios to support operational continuity.
- Participate in Lethbridge County's Health and Safety Program.
- Perform other duties as required or assigned.
Education/Training/Skills Required
- Post-secondary diploma or degree in Business Administration, Accounting, Finance or a related field is preferred; equivalent combinations of education and experience will be considered.
- Minimum 1-3 years of experience in municipal administration, accounts payable, accounts receivable, taxation, utilities or bookkeeping is preferred.
- Strong customer service, communication, organization and problem-solving skills including ability to troubleshoot and bring forward suggestions/concerns.
- Proficiency in Microsoft Office and financial software; municipal ERP experience is an asset.
- Ability to manage multiple priorities, high-volume environment, maintain accuracy and confidentiality.
- Ability to pass a criminal background check required.
Working Conditions
- This position will work out of the Lethbridge County Administration Building.
- This position will work 35 hours per week and hours of work will support operational hours of 8:30 am to 4:30 pm, Monday to Friday.
Pay: $57,000.00-$63,000.00 per year
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Work Location: In person
