The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned.
This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting.
Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines
Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports
Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes
Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements
Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.
Assist in development of facility maintenance budgets, forecasts, and variance analysis
Drive continuous improvement of accounting processes, controls and reporting
Oversee work order management responsibilities of the team
Work with procurement and other departments on implementing and streamlining workflow processes
Create and update training materials, ensuring consistency in process execution and quality of service
Lead ongoing training initiatives to improve team efficiency and service quality
Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed
Other duties as assigned
Competency Requirements
Proven leadership and mentoring skills
Experienced in change management
Strong communication skills with a customer-centric focus
Self-driven and solution oriented
Keen interest in process improvements and initiatives
Teamwork and Collaboration
Values and Respects Others
Education Requirements
Bachelor’s degree in business administration, or a related field
Recognized degree or technical diploma in accounting, CPA certification preferred
Work Experience Requirements
Minimum of 2 years of experience in a supervisory role; experience in training and overseeing administrative staff
Minimum of 5 years of experience in accounting or related field
Skills, Abilities, And Other Requirements
Previous experience in auditing and financial reporting would be an asset
Excellent leadership and interpersonal skills
Strong organizational and time management abilities
Proficiency in JD Edwards or similar Oracle-based ERP systems and Microsoft Office Suite
Ability to analyze financial data and generate reports
Excellent communicator with strong written and verbal skills
If this sounds like the role for you, please apply today! Please reference job number 05060-0013467762 in all correspondence.
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