Reporting to the Coordinator, Accounts Payable (A/P), the Clerk V, Accounts Payable assists the Accounts Payable department in the electronic Procure To Pay processing by performing duties such as uploading and reconciling daily electronic invoice files between source file and export into ERP by utilizing operational knowledge of various data file formats and related software; analyzing and identifying any upload discrepancies to determine and take corrective action; analyzing Supply Chain system accruals between the general ledger and vendor accounts to prepare adjusting entries for review and approval by the AP Coordinator/designate; identifying vendor invoicing discrepancies and liaising with purchasing and receiving departments to resolve; and providing escalation support as required.
What you'll do
Responsible for the timely and accurate processing of electronic invoices submitted by vendors and other sources (e.g. Departments) by reviewing the submitted file to ensure that the data provided meets technical specifications, identifying data anomalies in the file that may cause upload issues, reconciling the upload file to the ERP AP Module, confirming the upload is complete and accurate, and reviewing any exceptions/errors. Takes corrective actions as necessary or escalates to Business Analyst as required.
Performs various analyses by reviewing, extracting, interpreting and determining reasons for discrepancies, prepares adjustment information to rectify discrepancies, such as journal vouchers and debit and credit entries, for sign-off and approval by the Coordinator, Accounts Payable/designate.
Analyzes designated accounts such as receipt accrual and sales tax by reviewing, extracting and interpreting information and identifying trends and/or problems.
Reviews various AP exception reports to ensure the accuracy of data and timely resolution of discrepancies.
Reviews vendor credit balance reports on a regular basis and coordinates recovery from vendors in a timely manner, records wire payments to International Vendors and ensures compliance against established wire payment controls.
Coordinates with AP Vendor/Payments Clerk with regards to vendor dictionary changes in the vendor master, as required for Purchase Order (PO)/AP invoice processing or electronic invoice uploads.
Prepares, reviews, analyzes, and distributes standing reports to Accounts Payable and purchasing departments.
Participates in PHSA inter-departmental group discussions, including but not limited to representatives from Finance and Supply Chain Management (SCM), to review procedural issues, vendor relations and other issues related to disbursements and payment processing.
Reviews daily reports for compliance to key AP controls, reviews monthly PO/AP aged accrual report, as posted to the General Ledger; resolves outstanding entries on a continuing basis.
What you bring
Grade 12, successful completion of a recognized accounting course, and three years' recent related experience or an equivalent combination of education, training and experience.
Ability to keyboard at 45WPM
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to supervise.
Ability to organize work.
Ability to operate related equipment.
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’Yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (12) with generous vacation entitlement and accruement.
Flexible work options including flextime, work locations and job sharing (eligibility will vary)
Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job Type: Regular Full Time
Wage: $25.83/ per hour + benefits ( health and dental, pension and vacation)
Location: 1795 Willingdon Avenue, Burnaby,V5C 6E3
Hours of Work: 0730 - 1530, Monday through Friday
Requisition # 111096E
What we do
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.