Begin Your Rosewood Journey
We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.
Rosewood Hotel Georgia is looking for an Assistant Purchasing Manager.
The Assistant Purchasing Manager will be responsible to assist and support the management of the procurement function for the hotel, control, receipt, and storage of materials & equipment purchased for the Hotel. And ensures continuous comparison of pricing; negotiation and proposing supplier contracts for recurrent orders. Obtains bids and chooses suppliers to be utilized to supply the hotel with all required goods and services for day to day operations.
Manage the inventory and warehousing activities by effectively forecasting material demands, stock levels, re-order points and resources capacity ensuring product availability.
Maintain and update e-Procurement computerized system and prepare status reports on a daily, weekly, and monthly basis.
Build and develop relationships with key suppliers and customers; internal, local, and overseas while ensuring they are compliant in all areas as specified by company policies & procedures.
Manage the receiving details and implement corrective actions for dispute resolution.
Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
Ensure continuous improvement of processes through team collaboration and technology implementation resulting in improved service levels and reductions in total costs.
Perform other duties and/or special projects as assigned by immediate supervisor.
Delivers goods to Departments according to the storeroom requisitions.
Assists with the monthly/quarterly/annual inventories.
Maintaining cleanliness and organization of the receiving and storeroom areas.
Coordination with the various departments is required on all matter related to purchasing. Immediate action is to be taken on purchase requisitions. Pending orders are to be followed up on quickly. In cooperation with the Department Managers, out of stock items and emergency purchases are avoided with proper planning.
The Purchaser ensures that Department Managers are informed daily (at the morning meeting) of the goods expected to arrive.
The efficiency of the Purchasing Department and Stores is to be maintained and improved. Purchasing records are maintained to the standards imposed by the Accounting Department, with clarity and a proper trail of all purchasing documents.
The Purchaser will verify that all ordered items are received and of expected quality. All purchases/returns/credits will be documented and consolidated into Daily Reports.
Purchaser is responsible for the appointment, training and instruction of a competent deputy within the staff who fully assumes duties during the Purchaser absences.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Ensures timely delivery of supplies.
Prioritizes the purchasing efforts, reviews agreement, searches for new suppliers, recommends change of products, secures samples of new items, checks background of new suppliers including their performance track record.
Keeps open logs of Purchase Orders in an up to date fashion.
Reviews purchasing agent’s Non-F&B daily receiving report and follows-up on items not delivered.
Is responsible for all matters related to the maintaining of delivery schedules. Informs, on daily basis, the departments as to the items due to arrive.
Maintains all records pertaining to the department properly filed.
Coordinates and communicates with all departments in purchasing matters.
Attends meetings as required by Controller and Executive Chef.
Carries out other duties that may from time to time be assigned by Director of Finance or Executive Chef.
Makes inventory of assigned areas and extends the inventories for operating supplies as requested by Director of Finance.
Manage purchasing department lifecycle.
Other duties as required
A minimum of three years’ experience in hotel, restaurant or related purchasing environment with a minimum of three years’ supervisory experience
College Diploma, university degree or equivalent work experience.
Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data
Knowledge of Birch street is an asset. Basic math skills; ability to operate computer system; excellent record keeping skills. Thorough knowledge of food (local and international), beverage, dry goods, daily food & beverage costs, general supplies, printed materials, operating equipment, engineering supplies, equipment maintenance, housekeeping amenities, and hotel capital expenditures; thorough knowledge of manual and computerized inventory control methods; thorough knowledge of PC spreadsheet software; ability to evaluate vendors and negotiate terms; ability to design and implement effective purchasing procedures; ability to manage by example; ability to communicate verbally and in writing in English; ability to train, motivate, evaluate, mentor and direct employees and managers to meet desired ends; ability to access, input, analyze and retrieve information from computers; ability to maintain excellent relations with staff. Ability to maintain staff and guest confidentiality at all times. Ability to perform mathematical operations with units of measure including, but not limited to dollars, cents, feet, inches, cups, pounds and ounces.
Required to speak, read and write English, with fluency in other languages preferred.
Must be able to exert physical effort in transporting 50 pounds, endure various physical movements throughout the work areas, reach up and down, remain standing on one’s feet for extended periods of time, and satisfactorily communicate with guests and co-workers to their understanding.
Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.
Competitive Salary & Benefits
We encourage personal and professional growth. Continue the Rosewood Journey through global talent development opportunities.
About Rosewood Hotel Georgia
Following its debut in the Roaring '20s, the legendary Hotel Georgia came to be known as Vancouver's most historic and elegant retreat. When it first welcomed guests in 1927, the hotel brought unheard of luxuries to the young city of Vancouver and Canada's West Coast. And it wasn't just the local society set that made the hotel the heart of Vancouver; Louis Armstrong, Ginger Rogers, Frank Sinatra, Laurence Olivier, the Rolling Stones and the Prince of Wales all added to the mystique of this irreplaceable piece of history.
Now unveiled as Rosewood Hotel Georgia, the fully restored Georgian Revival property has returned to its former grandeur with additional elegance afforded by extensive amenities and the impeccable service of Rosewood Hotels & Resorts. From the painstaking restoration of Old World craftsmanship to the addition of the most luxurious furnishings and latest technology, Rosewood Hotel Georgia offers an unmatched combination of legacy and luxury - a return to the golden age of hotel travel.
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