Coordinates administrative activities in the Office of the Vice-Dean, Undergraduate Studies, in order to ensure operational efficiency. Assists the Vice-Dean in administering and managing files under his responsibility, including those relating to academic fraud, committees and financial resources of the unit. Ensures optimal efficiency of the Office of the Vice-Dean, Undergraduate studies in order to improve and enrich student experience.
Knowledge of administration normally acquired through postsecondary education, or equivalent experience
Minimum of three years’ experience in a similar position
Knowledge of University and Faculty structures, programs and academic regulations
Experience in interpreting regulations and procedures
Experiencing in research, data analysis and report production
Frontline customer service experience
Experience in a workplace where highly confidential information is handled
Diplomacy and discretion
Knowledge of accounting principles
Excellent communication and interpersonal skills
Experience in bilingual writing, with excellent knowledge of French and English spelling and grammar
Experience using computer systems and software such as Windows, word processors, large databases, spreadsheets, email and the Internet
Ability to produce high quality work under pressure while meeting tight deadlines
Bilingualism – French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Temporary assignment or contract until September 9th, 2020, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring Applications from employees holding regular positions part of the bargaining unit SSUO will be considered first. The University also accepts external applications; they will be considered in second place. To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
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